Parts Administrator

SUMMARY: Responsible for all general administrative duties for branch parts department. Assures accuracy of inventory control methods and customer invoice preparation


  • Provide general administrative support to parts department including, but not limited to: copying, filing, typing, prepare outgoing mail.
  • Audit and code accurately all parts data.
  • Post all packing slips on incoming stock in order to maintain accurate inventory.
  • Prepare parts billings and inventory detail for computer entry.
  • Match and accurately code all part accounts payable invoices and freight bills for payment.
  • Maintain department filing system, and various logs, charts and records. Update information as necessary to remain current.
  • Prepare daily bank deposits.
  • May assist other clerical personnel with light typing or filing as necessary to maintain an efficient workplace and alleviate backlog.
  • May act as receptionist at times as designated by management to ensure proper coverage of telephone.
  • Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
  • Fosters a cooperative and harmonious working climate conducive to maximum employee morale and productivity. Consistently and constructively projects the quality philosophy and vision of the company
  • Act as personnel liaison by distributing benefit forms, memos, collecting new hire paperwork and sending HR related correspondence to the Human Resources Department
  • Perform other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or ability required.


  • High school diploma and some business school education
  • Fundamental knowledge of inventory and billing procedures
  • Fundamental knowledge of computers
  • Previous administrative/clerical experience preferred
  • Basic accounting knowledge


  • Must possess excellent oral and written communication skills
  • Must be able to effectively communicate by telephone and email


Must have computer, data entry skills and experience with Microsoft Office Suite: Word, Excel & Outlook. Familiar with Lawson Operating System a plus


Ability to establish credibility quickly

Must be decisive and able to recognize and support the organizations goals and priorities.

Must have the ability to maintain confidential information


The physical demands described here are representative of those that must be met by personnel to successfully perform the essential functions of the Parts Administrator job.

While performing the duties of this Job, the personnel must have sufficient physical ability and mobility to work in an office setting to perform office administrative and clerical work. While this is primarily a sedentary role, personnel in this position have the flexibility to stand, stretch and/or walk as needed to break up extended periods of sitting. The personnel will regularly be required to talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment (key board, mouse, computer, printer, fax machine, telephone); reach with hands and arms above and below shoulder height; occasionally required to stand; walk and stoop, kneel, crouch, and bend. Personnel will frequently lift and/or move/push/pull up to 10 pounds and occasionally lift and/or push/pull/move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the to adjust focus. This position may use a step stool and/or ladder.


Job duties are performed in a typical office environment sitting at a and sits at the front desk. This role routinely uses standard office equipment such as computer, phone, photocopier, filing cabinets and fax machines. May also use postage machine depending on branch


This is a full-time, non-exempt position working 40 hours per week.

Regular days and hours of work are Monday through Friday from 8:00am to 5:00 pm.


This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the personnel for this job. Duties, responsibilities and activities may change at any time.


Rudd Equipment Company, Inc. is an Equal Opportunity/Affirmative Action employer. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. To achieve our goal of equal opportunity, we maintain an Affirmative Action Program through which we take good faith efforts to recruit, hire, and advance in the employment of qualified minorities, women, persons with disabilities, Vietnam-era veterans, and other protected veterans.

Job Type: Full-time


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance


  • Monday to Friday


  • High school or equivalent (Required)


  • Administrative: 1 year (Preferred)

Work Location: One location

Salary Range
$65,000.00 - 99,000.00
per Year
Salary range estimated by
Evansville, IN 47725, US
Apply Now