Family Office Manager

Job Title: Family Office Manager

Department: Executive

Reports to: Founder & Executive Chairman of the Board

At Redwood Living, Inc. (“Redwood”), we know we are only as successful as the people who power us. Our employees are passionate, they are talented, they are empowered to make decisions that positively affect the lives of our residents. From site personnel to corporate leadership, our employees demonstrate Redwood's commitment to deliver more than expected, communicate openly and honestly, and demonstrate integrity in all aspects of our business. As we continue to grow, we seek these same qualities in every team member we bring on board.

Position Overview

Under the general direction of the Founder & Executive Chairman of the Board, the Family Office Manager will be responsible for professional and personal administrative support. As such, you will be expected to act as a Redwood brand ambassador, promote our brand and provide the best resident experience possible.

All Redwood employees are expected to conduct all organizational business and practices in accordance to Redwood company policies.

Essential Duties & Responsibilities

Office/Professional

  • Coordinate, manage and maintain the Executive's calendar and daily schedule.
  • Obtain signatures for Redwood business affairs working closely with related teams, at times obtaining from executive’s personal residence.
  • Manage logistics for internal and external meetings including, but not limited to, the following: scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on status of action items and deliverables.
  • Compose, proofread, and edit correspondence, prepare letters, and memos.
  • Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings.
  • Ensure expense reports are completed accurately, within budget limits and approved within the system.
  • Utilize the company's software systems and corporate resources to find new, innovative ways to improve efficiency.
  • All other related duties or special projects, as assigned.

Family Office

  • Be actively involved in running a family office.
  • Perform administrative services, which are essential to the running of a smooth family office
  • Services Include but are not limited to:
  • Payment of invoices and review of expense authorization and bank statement reconciliation
  • Helping create technology systems that would improve the efficiencies of running a family office
  • Comfortable working with vendors who perform accounting, legal, technology, and travel services
  • Comfortable working with accounting and finance related transactions
  • Curiousity around running a family office
  • Keeping schedules and communicating with members of the family

Required Skills

As a Family Office Manager, you will be required to exhibit the following skills:

  • High attention to detail and organization skills
  • Respectfulness, trustworthiness, empathy and leadership
  • The ability to work under pressure
  • Excellent time management skills
  • Strong communication skills and general business acumen
  • The ability to communicate and interact with employees at all organizational levels
  • Proven ability to plan, organize and implement multiple tasks/projects on a concurrent, real-time basis

Required Qualifications, Education & Certifications

  • Bachelor’s Degree
  • General computer proficiency, software includes QuickBooks, Bills.com, and Summitas
  • Notary preferred

Working Conditions

This job operates in a professional office environment. In this role, the employee will routinely use standard office equipment such as computers, desk phones, iPhone, photocopiers, etc. The employee is frequently required to sit, stand, bend and walk with the ability to lift 20 pounds where applicable.

Redwood offers a generous contribution for employee medical insurance, dental, vision, 401K contribution, short/long term disability options, tuition assistance, a generous PTO allowance and rental discount for eligible associates.

Interested applicants can apply directly to this posting with their resume.

A pre-employment assessment is required. You can access it here:

https://apply.wonscore.io/FUKEFQ/Redwood-Living'

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Referral program
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Independence, OH 44131: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Accounting: 1 year (Preferred)

Work Location: One location

Company
Redwood
Posted
11/22/2021
Salary Range
$27,000.00 - 43,000.00
per Year
Salary range estimated by
Location
Independence, OH 44131, US
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