Bookkeeper/Office Administrator

Bookkeeper/Office Administrator
Job Description
We are seeking an energetic, organized self-starter with a passion for helping others and making a positive impact on youth and communities. Do you enjoy working among a team of dedicated professionals who share a passion for helping others in need? No matter your role, our mission is the same – to be a catalyst and resource for healing teens, restoring families and transforming communities. National House of Hope, a network of residential homes for helping troubled teens, is seeking a Bookkeeper/Office Administrator to join our team.

The Bookkeeper/Office Administrator is an enthusiastic, experienced and organized professional who is savvy with QuickBooks Online and enjoys working with numbers and organizing files. This individual works works closely with and reports to the President. Key strengths we seek in the ideal candidate are exceptional organizational skills, superb attention to detail and excellent communication skills.

The main areas of focus for this position are:

  • 80% Financial/Bookkeeping
  • 20% Administrative

Financial/Bookkeeping Responsibilities:

  • Manage and coordinate all bookkeeping for the organization using Quickbooks Online
  • Process and make deposits
  • Enter all transactions (expenditures and deposits) into QuickBooks and into Donor Management System (Kindful)
  • Process invoices in a timely manner
  • Process and prepare any financial reports for the Executive Leadership; these may include Profit/Loss, General Ledger, Balance Sheet, etc.
  • Reconcile all bank accounts for the organization
  • Reconcile QuickBooks with the bank accounts
  • Process payroll for all employees - 2x per month
  • Process and pay all payroll-related taxes in a timely manner
  • Process and file organization tax reports in a timely manner, including, but not limited to, 990, quarterly reports, state unemployment reports, etc.
  • Manage and maintain donor database to include basic donor information, donations, and donor acknowledgements
  • Utilize the Kindful database to pull reports, mailing lists, and donor records to assist in fundraising efforts, such as individual asks, annual fall mailing, and grant writing
  • Ensure donations are accurately accounted for in Quickbooks and in Kindful and routed to the correct program area in our accounting system
  • Manage in-kind donations including tracking, gift acceptance, and gift acknowledgements
  • Any other financial-related tasks, as requested


  • Ensure office and files are organized
  • Pick up the mail
  • Process donor thank-you letters
  • Assist the Founder and President with administrative tasks, such as typing of letters/emails, making phone calls, etc.
  • Assist with updating manuals, as requested
  • Update and manage email list and mailing list
  • Manage office supplies
  • Ensure that all organization required filings and completed by the deadline - both state and federal
  • Manage any subscriptions
  • Assist with other office-related needs, as requested
  • Be available to assist with special events

The minimum requirements in knowledge, skills and abilities for the candidate of our choice:

  • Exceptional and effective communication and writing skills;
  • Strong attention to detail and organizational skills;
  • Strong work ethic and will work until the job is complete;
  • Excellent ‘people person’ with the ability to build relationships among staff, affiliates and donors;
  • Must be highly experienced with Quickbooks
  • Knowledge of non-profit tax laws a plus
  • Multi-task efficiently while managing a high-volume workload in a fast-paced, changing environment

In addition to the above required talents, our ideal candidate will have these preferred skillsets:

  • Desired computer skills include proficiency with Microsoft Office (Word, Excel, PowerPoint, etc.)
  • Experience managing a donor database (Kindful preferred), familiarity with QuickBooks (non-profit accounting version).

Required education and experience:

  • AA or Bachelor’s degree
  • Preferably a minimum of 4 years of relevant work experience.

Job Types: Full-time, Part-time

Pay: $1,400.00 - $2,500.00 per month


  • Flexible schedule
  • Paid time off

Physical Setting:

  • Office


  • Monday to Friday

COVID-19 considerations:
Office area is sanitized daily.

Application Question(s):

  • How many years of Quickbooks Online experience do you have?


  • Associate (Preferred)


  • Bookkeeping: 2 years (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

Work Location: One location

Orlando, FL 32839, US
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