Executive Assistant

YMCA of Springfield Job At-a-Glance

Job Title: Executive Assistant

Status: Full Time – Hourly – Non-Exempt

Position Summary:

Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for the internal and external constituencies on all matters pertaining to the office of the CEO. The EA also serves as a liaison to the Board of Directors, Board of Trustees, and executive team. The EA The EA organizes and coordinates executive outreach and external relations efforts and oversees special projects. The EA serves as support staff to the Development Director for all fundraising efforts. The EA will work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters.

Link to full job description - https://documentcloud.adobe.com/link/track?uri=urn: aaid: scds: US: fe5dae4a-f6f6-46ec-a355-9f7e0341065d


Monday – Friday, generally 8:00 am – 5:00 pm, 40 hours per week.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Must be creative and enjoy working in an environment that is mission-driven and community oriented.
  • Must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among multiple priorities
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker who actively seeks opportunities and proposes solutions.
  • Cash handling experience preferred
  • Comfortable with technology and open to learning and becoming proficient in electronic and digital platforms and software used by the organization.

· Have leadership competencies in the identified key areas

· Ability to learn quickly.

· Ability to work with integrity, discretion, and a professional approach.

· Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

  • Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements

Education and Experience Requirements

  • Bachelor’s degree preferred
  • Strong work tenure; 5-10 years experiences supporting C-level executives, preferable in a non-profit organization.
  • Experience and interest in internal and external communications, partnership development and fundraising.
  • Proficient in Microsoft Office (Word, Publisher, Excel, Teams) as well as related platforms like Adobe.

Salary: Hourly Wage $16.00 - $18.00/hour commensurate with experience

Benefits: Family Use of Y Facility, Health, Dental, Life and Retirement when eligible (4% 7/1/2021-12-31-2021 with goal to return to 8% 1/1/2022)

How to Apply:

Resume submission ongoing


  • 3 professional references
  • 3 personal references
  • Cover Letter

Interview and Hiring Process: This is a rolling process with interviews scheduled and job offer possible before posting closes.

Start Date: Late November to Mid-December

Job Type: Full-time

Pay: $16.00 - $18.00 per hour


  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • Are you proficient in the Microsoft suite of products and comfortable with technology?


  • support to C-Level Executive: 5 years (Required)

Work Location: One location

Salary Range
$34,000.00 - 54,000.00
per Year
Salary range estimated by
Springfield, IL 62704, US
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