Accounts Payable Clerk

Accounts Payable Clerk

Job Description


Ensure that accounts payable data is collated and processed in a confidential and timely manner. The accounts payable clerk is also responsible for overseeing the posting of all ledger entries and cash receipts; and to assure the prompt and accurate processing of disbursements to vendors.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


· A working knowledge of bookkeeping procedures

· Must have a working knowledge of computer operations

· Requires a high degree of accuracy in the processing of disbursements

· Must possess excellent data entry skills

· Must be detail orientated but also be able to work in a fast-paced environment

· Must have excellent oral communication skills and the ability to answer two-line phone system

· Must be able to work well with others and meet strict deadlines


· Reviews purchase requisitions to ensure that budget codes are appropriate for the item(s) being purchased, and follow financial accounting guides and district policies.

· Ensures that budgets being affected on purchases requisitions have sufficient balances to cover expenditures.

· Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.

· Processes disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents.

· Prepares all remittance information to be mailed with the checks.

· Maintains vendor files in alphabetical order with all unpaid purchase orders being current.

· Communicates with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors.

· Communicates with all departments to ensure timely and accurate payment to all vendors.

· Maintains accurate accounting files and performs random updates of the accounting system.

· Communicates with the bank to stop payments and check status periodically.

· Processes requisitions and purchase orders for manual checks and posts all manual checks.

· Assigns vendor numbers to requisitions and verifies accuracy of requisitions.

· Adds, updates and obtains vendor payment information to enter in the financial accounting system when necessary.

· Assists in the posting deposits, cash receipts, journal and budget transfers.

· Collect credit card receipts to verify purchases.

· Daily bank monitoring.

· Weekly electronic payments.

· Keep up with city permit renewals.

· These functions will be for 2 Mexican restaurant locations and 1 Real Estate company.

Other Functions:

· Predictable and regular attendance

· Work cooperatively with others

· Deal politely with members of the public

· Juggle several tasks at one

· Arrive to work on time

· Work on site

· Work in a high stress atmosphere

· Other tasks assigned by the Office Manager


Mental Demands:

Ability to communicate effectively (verbally and written), interpret reason, read, understand verbal instructions, analyze, differentiate, memorize, coordinate, compile, instruct, and maintain emotional control.

Competency Statement(s)

· Accountability – Ability to accept responsibility and account for his/her actions.

· Accuracy – Ability to perform work accurately and thoroughly.

· Customer Oriented – Ability to take care of the customers’ needs while following company procedures.

· Diversity Oriented – Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

· Friendly – Ability to exhibit a cheerful demeanor toward others.

· Honestly / Integrity – Ability to be truthful and be seen as credible in the workplace.

· Interpersonal – Ability to get along well with a variety of personalities and individuals.

· Loyal – The trait of feeling a duty to the employer.

· Organized – Possessing the trait of being organized or following a systematic method of performing a task.

· Reliability – The trait of being dependable and trustworthy.

· Responsible – Ability to be held accountable or answerable for one’s conduct.

· Safety Awareness – Ability to identify and correct conditions that affect employee safety.

· Time Management – Ability to utilize the available time to organize and complete work within given deadlines.

Education: Minimum High School Diploma (Bachelor’s Degree Preferred)

Experience: Two years of accounting experience.

Physical Demands:

Ability to lift and/or carry light weight (under 30 pounds). Sit, stand, walk, reach, repetitive hand motions, hear, speak, maintain, visual acuity, some travel within the city, and work with frequent interruptions.


Office environment with good working conditions.

Job Type: Full-time


  • Health insurance

Physical Setting:

  • Office


  • Monday to Friday


  • Associate (Preferred)

Work Location: One location

Salary Range
$28,000.00 - 40,000.00
per Year
Salary range estimated by
Houston, TX 77008, US
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