Staff Accountant (Payroll/AP)

SummaryThe Staff Accountant is responsible for timely, accurate entry, analysis and maintenance of the general ledger with focus on payroll, and accounts payable including disbursements, time and attendance, recordkeeping and reporting. This position is responsible for payroll in preparing and inputting of transactional data to produce on-time payroll while analyzing data and reports to ensure accurate payroll consistent with policies and regulations. This position also includes accounts payable in preparation of the invoice process, monthly and year end close support, and participation in the implementation of sound internal and compliance controls. S/He will work closely with the other Staff Accountants and will report directly to the Accounting Manager.Duties include but are not limited to:Payroll
  • Coordinate the scheduling and transmission of bi-weekly payroll processing for CCHC employees
  • Ensure that salaried and hourly employees are paid timely, accurately and in accordance with organizational policies, federal and state regulations
  • Verifies payroll related information (e.g. time sheets, PTO leave time, salary adjustments, tax deposits, direct deposits, etc.) to ensure accurate distribution of funds and payroll
  • Interface and balance employee hours from time system to payroll system
  • Review, analyze and reconcile reports generated in the payroll system
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions)
  • Coordinates the payroll process with other departments for the purpose of delivering services in conformance with established guidelines
  • Enter updates to and maintenance of timekeeping and payroll system
  • Run the G/L Interface, preparing the payroll file for uploading into the Fund Accounting Application
  • Work with finance to maintain distribution and personnel codes in MIP
  • Process payroll garnishments, IRS & State of Illinois levies, child support withholding orders, 403b payroll deduction checks, and HSA deduction checks
  • Ensure all payroll taxes are withheld appropriately and are remitted timely
  • Maintain and update certain tax tables
  • Review, forward and/or respond to agency notices
  • Input tax information for federal, state and local employee tax withholdings into the HR/payroll system for new hires, rehires and transferred employees
  • Research, analyze and resolve payroll tax issues in a timely manner
  • Ensure payroll tax compliance; maintain current knowledge of payroll tax laws and research complex tax issues as needed
  • Assist with reconciliation of W-2s and prepare year end and quarter end tax audits. Audit W-4s, payroll balance sheets, YTD earnings, etc
  • Coordinate with payroll vendor to ensure tax payments and reports are filed timely
  • Collection and audit timekeeping in ADP for staff
  • Paycheck distribution
  • Participates in audits as needed
  • In conjunction with HR, ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts
  • Payroll verification
  • Assignment of payroll ID numbers to New Hires, New Hire set-up into the ADP timekeeping System; establish I-Pay Accounts for new staff
  • Coordinate quarterly all staff time studies
  • Update and maintain the Master Allocation List and assist with Request to Hire.
Accounts Payable
  • Enter all (Bills/Invoices) related to accounts payables banking transactions.
  • Research, track, and resolve vendor problems.
  • Recommends actions to resolve discrepancies., investigates questionable data.
  • Assist with AP Aging report and support the monthly and fiscal year end close.
  • Maintains all accounting data and records by making copies and filing documents
  • Enters and records all banking transactions into MIP.
  • Prepares auditing expense schedules as it relates to audits, federal, state, city, (Uniform Guidance) -CFR, program financial audits, and annual audit process.
  • Analyzes information by developing spreadsheet reports; verifying information as it relates to program expenses.
  • Answer accounting and financial questions by researching and interpreting data.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Supports other financial and operational requirements as needed.
  • Bachelor’s degree in Business Administration, Accounting or Finance Entry level
  • Three (3) years of accounting experience in a non-profit environment or applicable related experience.
  • Three (3) years of timekeeping and payroll experience, ADP Workforce strongly preferred.
  • Experience with creating and generating custom payroll reports.
  • Experience with business productivity software, i.e., Microsoft Word and Excel.
Work independently with minimal supervision and to act as a valued team member within the financial function and across the organization. This includes the ability to communicate effectively verbally and in writing.
Chicago, IL 60628, US
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