Real Estate Administrative Assistant

Successful real estate team looking for an talented Administrative Assistant to run our office of 5 agents. Critical central role - need independent thinker who will own the position.

What you will do:

  • Develop and implement systems for sellers, buyers, lead generation, referral tracking and management, research, create and maintain contact database management (including but not limited to Outlook, Top Producer/on-line marketing programs) and back office support.
  • Ensure that all systems and processes run efficiently, making revisions and improvements as needed.
  • Be responsible for overseeing all transaction documents from contract to close and implementing client follow up system post-closing.
  • Assist in the creation and distribution of monthly newsletter and supplemental communication with clients.
  • Serve as first point of contact in handling all client and general public inquiries.

You will be responsible for:

  • Providing outstanding service through responsive and timely communication via email and telephone
  • Managing the clients experience through detailed attention to real estate contracts, timelines and coordination throughout the buying/selling process through to closing.
  • Track sales data, assist with marketing materials and respond to client inquiries
  • Attention to detail, ability to manage, organize and prioritize a must!
  • Contributing to dynamic and positive work environment.

What You’ll Need:

  • Must have a real estate license (or be willing to obtain one). Have work experience that demonstrates an understanding of administrative skills, professionalism and ability to serve others.
  • Ability to work business days/business hours in office environment with willingness to work extended hours if needed.
  • Positive attitude / growth-oriented / enjoy a challenge and managing multiple demands successfully.
  • SEEKING someone who enjoys/excels at a variety of administrative work within a team setting!!!!

What You Earn:
Salaried position with bonuses / Paid Time Off/Sick time accrued / no medical benefits provided. Pay commensurate with experience / talent

What to do next? If this is you, please email your resume and a short explanation as to why you are a fit for this position.

Thank you in advance for your interest!
Job Type: Full-time
Salary: $35,000.00 +/year
Required experience:

  • Administrative Duties: 1 year
  • Office Administration: 1 year

Required license or certification:

  • Real Estate License

Required education:

Job Type: Full-time

Pay: $35,000.00 per year


  • Administrative Support: 1 year (Required)


  • Associate (Required)


  • Portland, OR 97229 (Required)


  • Real Estate License (Required)
Salary Range
$39,000.00 - 55,000.00
per Year
Salary range estimated by
Portland, OR 97229, US
Apply Now