Project Manager, Clinical Programs & Science Grants



Autism Speaks is seeking a Project Manager! Individual will be home based in the Tri- State Area (Pennsylvania, Delaware and New Jersey). However, w e are open and flexible to candidates in other locations as well. 

PURPOSE:   Project Manager, Clinical Programs & Science Grants oversees the day-to-day tasks of projects, from original concept through final implementation, and assists in tracking and executing grant-related activities for the organizations.  The Project Manager is responsible for monitoring, implementation and documentation of the programmatic activities and coordination of administrative activities for Autism Speaks' Clinical Programs. The Project Manager works with the Director of Operations and Vice President of Clinical Programs to develop and implement the deliverables for Clinical Programs' grants, contracts, and projects. They will also support the Science Department Grants Manager, particularly in grants/contracts for Clinical Programs and other Science grants for the department, as needed. 

PRIMARY RESPONSIBILITIES:

  1. Grants/Contract Management
    • Manage Clinical Programs' grants and contracts using the Autism Speaks Science Grants System and other tools; including but not limited to reports, templates, timelines, budgets, documents such as Manual of Procedures.
    • Monitor/ensure assigned grantees/contractees meet deliverables and performance benchmarks as defined by the Statement of Work.
    • Ensure that grantees meet deliverable requirements before additional AS funding is approved (e.g., review final reports, updated budgets, enrollment reports, etc.)
    • Ensure integration of grant/contract activities with on-going activities identified by the Director of Operations and/or Vice President of Clinical Programs
    • Conduct regular monitoring calls with grantees/contractees and Clinical Programs/Science Leadership, if needed
    • Provide support for IRB document development, continuing review, and tracking/monitoring study site IRB submissions/approvals
    • Contribute to research protocol reviews and study development/implementation
    • Assist with grant-writing, Literature reviews, and progress reports to study sponsors
    •   Support the planning and coordination of the grant review process
    • Support the Grants Manager in all aspects of the research grants and contract processes: RFA and application development, addressing applicant concerns, preparing and executing peer review, preparing documents for subsequent review and approval (Medical and Science Advisory Committee and Board of Directors), announcement and post award tasks (agreement and contract shepherding, report monitoring, payment processing, etc.), etc.
  • Provide reports on funding programs to Major Gifts and Field in order to assist them in donor relationships.
  • Assist in development, testing, and execution of enhancements to the Science Grants System.
  1. Project Management
    • Full responsibility for assigned projects.  This includes but not limited to: driving the work to meet established objectives and timelines, developing project charters, creating project dashboards, Basecamp or equivalent shared system, etc.
    • Maintain monitoring documents and communicate relevant information to the Operations and Leadership teams
    • Ensure that all projects are delivered on-time, within scope, and within budget
  2. Administrative Responsibilities
    • Provide primary or secondary staff support to Chief Science Officer, Vice President of Clinical Programs, and Clinical Programs/Science Grants department as needed with the following responsibilities:
      • Developing agenda, maintaining minutes, sending supporting material, coordinating meetings for clinical programs, network, project workgroups and hosting calls when needed
      • Monitor follow-up and action items
      • Assist leads in ensuring follow up items and action items are being completed in a timely manner
      • Facilitate communication among groups
      • Represent AS perspective and overall strategic mission
    • Provide support for manuscript development, including literature reviews, version control, edits, references, data tables, formatting, and submission to scientific journals
    • Represent AS in responding to emails directed to ACNet  generic information email address ( (see application details) , providing the requested information or referrals where possible or referring on to the proper information resource where appropriate.
  3. Communications
    • Liaison with AS communications department and Marketing Department for Clinical Programs, brochures, one pagers, reports, and website needs
    • Create and distribute quarterly and annual reports to the grantees, Leadership, and other AS departments

(The responsibilities listed above are representative and not all inclusive.  Other duties may be assigned by supervisor/s.  As outlined in your performance goal setting forms, you will be responsible for achieving the goals provided by and agreed upon with your manager.)

POSITION REQUIREMENTS:

Education: Bachelor's degree

Experience: 

  • 3-5 years of experience with project management preferred (related experience considered)
  •  2+ years research coordination, management, administrative experience preferred
    • Experience with computers/PC-based platforms, data entry and quality control procedures
    • Word, Outlook, Power Point, google docs, Excel spreadsheets. Shared drives
  • Autism experience is a plus
  • Grants management experience is a plus
  • Quality Improvement experience a plus

Specialized Skills and Knowledge:

  • Works independently and efficiently
  • Anticipates, plans, coordinates and manages diverse tasks
  • Demonstrates high degree of initiative and a commitment to service in support of the organization's mission, its staff and volunteers with great customer service skills
  • Exceptional organizational and interpersonal skills; positive, can-do attitude
  • Excellent oral and written communication skills; familiarity with scientific terminology preferred
  • Accustomed to working in a fast-paced, matrix structure environment
  • Ability to multi-task where priorities shift frequently according to the business needs
  • Flexibility to travel
  • Strong database management and computer skills
  • Demonstrated analytical skills to problem solve effectively
  • Clear understanding of complex clinical network organization
  • Strong teaming and collaboration skills

CORE COMPETENCIES:

  • Results Driven
  • Building Collaborative Relationships
  • Customer Orientation
  • Professional Behavior
  • Flexibility

You are responsible for protecting the confidentiality, integrity and availability of all Autism Speaks data and information to which you have access.

Autism Speaks is proud to be an Equal Opportunity Employer and is committed to fostering a diverse, multicultural, and inclusive workplace. We recruit, evaluate, employ, and promote candidates without regard to race, color, religion, age, gender identity or expression, protected veteran or military status, disability or other legally protected status. Qualified individuals with disabilities are encouraged to apply for job openings. Reasonable accommodations will be provided . All qualified applicants are encouraged to apply.

About Autism Speaks:

At Autism Speaks, our mission is to promote solutions, across the spectrum and throughout the life span, for the needs of people with autism and their families. We do this through advocacy and support; increasing understanding and acceptance of people with autism spectrum disorder; and advancing research into causes and better interventions for autism spectrum disorder and related conditions. Together with our broad and diverse community, we strive every day to achieve our vision of a world where all people with autism can reach their full potential. This mission and vision drive every member of our staff; our employees are inspired, energized and motivated by the impact we can collectively have on behalf of the autism community.

Autism Speaks celebrates every success achieved to create a kinder, more inclusive world for people with autism, and we work collaboratively across departments to find solutions that will do the most good for the most people. 

Just as we strive to enhance lives today and accelerate a spectrum of solutions for tomorrow for people on the spectrum, we also aim to enhance the lives of our dedicated employees, through thick and thin.
Salary & Benefits:

Autism Speaks offers a competitive compensation, benefit and vacation package. We also provide flex work hours, weekly training sessions, tuition reimbursement and summer bonus Fridays in addition to a creative, innovative, collaborative, inclusive, kind and fun work environment.

For consideration, please forward your resume and cover letter.

Company
Autism Speaks
Posted
10/02/2021
Salary Range
$75,000.00 - 126,000.00
per Year
Salary range estimated by
Location
Philadelphia, PA 19019, US
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