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Employee Onboarding Specialist I

Arizona's Children Association is seeking a Employee Onboarding Specialist to join our Human Resources Team!  As the Employee Onboarding Specialist  you will assist the Human Resource Management Team to manage the full cycle pre-employment on-boarding process for final selected candidates and provide the highest level of customer service to all new AzCA employees.

Who We Are:

Founded in 1912, Arizona's Children Association is one of the oldest and largest statewide comprehensive child welfare and behavioral health not-for-profit agencies in Arizona. Located in all 15 Arizona counties, we provide a variety of programs and services to meet the needs of more than 40,000 children, youth and families each year. When working with AzCA, you'll be surrounded by highly talented and dedicated individuals who are committed to our mission of protecting children, empowering youth, and strengthening families.

Why You'll Love Working for Us:

At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:

  • We have a whole new comprehensive benefits package for 2021! All full time employees working 30 hours or more per week are eligible and we offer several plans for each so you can choose the option right for you and your family which includes:
    • Medical provided by Blue Cross Blue Shield of Arizona, Dental and Vision provided by MetLife
    • We offer several plans so you can choose the option right for you and your family
    • Plans are effective the first of the month following 30 days of employment
    • We also offer: Flexible Spending Account (FSA), Health Savings Account (HSA), Life and AD&D, Short Term Disability and Long Term Disability
  • Employee Assistance Program provided by Cura Linc
  • Employee Wellness and Support Time every Friday morning
  • Flexible Schedules
  • Generous paid time off, paid sick leave, and 8 paid holidays
  • 403B Retirement Savings Plan provided through Mutual of America
  • Tuition Reimbursement and Discounts

Find your passion. Fulfill your purpose. Join Team AzCA!

Essential Job Functions:  

  • Provides administrative support as needed to the Human Resources Team or Learning and Development Team depending on Team assignment. 
  • Helps to monitor new hire's onboarding experiences in conjunction with Human Resources and Learning and Development established practices.
  • Attends and participates in all required meetings.
  • Performs work and represents AzCA in accordance with our mission, vision and values and Foundations for Success.
  • Maintains consistent attendance and punctuality to provide consistency in serving clients.
  • Performs other duties as assigned, which are consistent with the general responsibilities of the position.

Essential Job functions vary on area of assignment. Please see specialty breakdown of duties below based on specialty area:

Human Resources

  • Completes all onboarding requirements with new AzCA team member's and ensures the receipt of all required documents from potential new hires.
  • Partners closely with agency recruiters and agency supervisors regarding employment offers. Will help ensure all offer letters are completed and sent for employment offers agency wide.
  • Maintains/updates status to completion of all onboarding requirements and provides agency updates.
  • Communicates with Background Vendor Investigators when background check reports are still pending, and makes inquiries regarding the reasons for delays and alerts.
  • Coordinates with IT on required onboarding needs for New Hire Orientation.
  • Establishes new staff in the agency HRIS and provides support for log-ins. Will be a super user for the HRIS system.
  • Collaborates and notifies Employee Onboarding Specialist in Learning & Development of potential new hires/transfers/terminations. 
  • Ensures the completion of all new hire packets in coordination with the EE Learning & Development Team; ensuring all materials are always up to date.
  • Assists with New Employee Orientation (NEO) which may include monitoring new hires during NEO facilitation and ordering lunches.
  • Orders recruitment supplies and or items needed for onboarding meetings as requested by the Human Resources Director.

Minimum Education & Experience:

  • High school diploma or equivalent required; Associates degree preferred.
  • One to two years of office experience required.
  • At least one year Human Resources or Learning and Development experience preferred.
  • Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

Knowledge, Skills and Abilities (KSAs):

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software. Advanced Excel and PowerPoint skills preferred.
  • Comfortable with becoming a super user for both Human Resource Information Systems and Learning Management Systems.
  • Comfortable with report writing software.  
  • Excellent time management skills with a proven ability to meet deadlines.
  • Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
  • Ability to work in a diverse, multi-cultural environment and be sensitive to the service population's cultural and socioeconomic characteristics.
  • Ability to participate as a team member, utilize supervision and able to accept peer support 
  • Effective written, oral and interpersonal communication skills in the English language.  
  • Must be organized with the ability to take direction, prioritize tasks, and to work independently with minimum supervision.
  • Must have ability to maintain confidentiality, and exhibit sound judgment while providing emotional support. 
  • Ability to interact professionally with all staff and guests.
  • Must be able to recognize and communicate with your supervisor to address self-care needs in order to effectively maintain all job duties.
  • Ability to work in a variety of environments to include but not limited to in/outdoors with various obstacles, stairs and unknown conditions. 
  • Must be able to physically demonstrate competency in the following areas: operate transport vehicles as needed (unless declared a non-driver).
  • Able to operate common office equipment and be proficient with electronic health records, calendaring, word processing and other needed computer and electronic device skills.

Minimum Qualification & Requirements:

  • Must be 21 years of age (licensing requirement).
  • Possess a valid Arizona driver's license and be insurable under the agency's automobile policy.
  • Must be able to provide own transportation to and from clients' homes and/or other relevant organizations/agencies
  • Must be able to provide DPS fingerprint clearance.
  • Must be able to meet training and agency compliance requirements for the position.
  • An individual may qualify for this position if the individual is able to "perform safely" the essential functions of the position with or without reasonable accommodations.  Perform safely means to perform without causing a direct threat to the health or safety of the individual or others that cannot be eliminated by reasonable accommodations, as defined by 42 U.S.C. #1211 (b) and the Commission's regulations found at 29 C.F.R #1630.2 (r).

Posted
10/02/2021
Salary Range
$36,000.00 - 64,000.00
per Year
Salary range estimated by
Location
Phoenix, AZ 85099, US