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Office Coordinator (1st Shift)

Office Coordinator 

Wednesday-Saturday (9AM-7:30PM; flexibility needed)

Get cooking with HelloFresh!

HelloFresh delivers "cook from scratch" meal plans straight to your door, with easy to follow recipe cards and high quality, pre-portioned fresh ingredients-saving time and money that you can instead spend with your loved ones!

HelloFresh is the world's leading meal kit company and is expanding rapidly. Founded in November 2011, HelloFresh now operates in the U.S., the United Kingdom, Germany, the Netherlands, Belgium, Luxembourg, Australia, Austria, Switzerland, and Canada. HelloFresh delivers millions of meals to millions of customers across the globe. and listed in November 2017 at the German Stock Exchange in Frankfurt.

Job Description:

We're hiring an Office Coordinator to support our Distribution center office in Totowa, NJ.  In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives-- in an effective, professional, and safe environment. Ultimately, the Office Coordinator  should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

You will...

  • Develop processes to improve overall office operations
  • Assist HR & Staffing teams with onboarding new hires
  • Coordinate promotional materials to promote HelloFresh activities
  • Provide administrative support to on-site leadership team
  • Act as a gatekeeper while receiving guests, courteously providing and receiving information
  • Execute site indirect spend purchasing e.g office supplies, snacks, general supplies & ensure accurate and timely reporting
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
  • Plan in-house or off-site activities, such as parties, celebrations and conferences
  • Liaise between Global offices when it comes onboarding, employee exits, training sessions and company-wide events.

Your qualities...

  • Strong organizational skills and a goal-oriented approach to work;
  • An ability to work independently while also contributing to a high-performing, global team;
  • Ability to creatively and efficiently execute against several competing tasks and projects;
  • Focused on effective teamwork with the capability to thrive in an autonomous environment;
  • Customer focus and hospitality attitude is key;
  • Experience using and trouble-shooting a variety of office equipment.

At a minimum, you have...

  • Exceptional communication, interpersonal, and problem-solving skills;
  • 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
  • Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
  • Experience supporting general HR function strongly preferred;
  • GED/HS diploma required. Bachelor's degree preferred.

Our team is diverse, high-performing and international, helping us to create a truly inspiring work environment in which you will thrive!

Salary Range
$28,000.00 - 45,000.00
per Year
Salary range estimated by
Paterson, NJ 07544, US