Legal Administrative Assistant - Estate Planning

Position Information

Venable is seeking a dynamic Legal Administrative Assistant to join our Estate Planning practice group. The Legal Administrative Assistant will be responsible for providing comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

  • Managing full-cycle process for client execution meetings including scheduling, document production, and post-execution filing and production; ensuring all executed originals are accurately recorded and filed in the vault
  • Managing billing processes to include time-entry, data review and correction, submission, maintenance of billing records, and research of disputes and discrepancies
  • Developing and fostering relationships with external clientele to provide the highest level of service
  • Scheduling appointments and travel; maintaining business calendars as instructed
  • Maintaining well-organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRooms

The successful candidate will demonstrate...

  • Minimum of 3-5 years relevant work experience required; prior experience working within an Estate Planning practice areas is strongly preferred
  • Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles)
  • Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms preferred
  • Ability to draft routine correspondence and maintain record keeping and filing systems within a fast paced and paper-intensive environment
  • Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing consistent work

Venable holds certain guiding principles central to its hiring and employee development processes. We value integrity, collaboration, professionalism, hard work, and client service at every level. Interested in adding your voice to Venable? We would love to hear from you.

We comply with the San Francisco Fair Chance Ordinance. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.



Legal Secretaries and Administrative Assistants


3 to 5 years

Job type

Full time

Venable LLP
Salary Range
$56,000.00 - 116,000.00
per Year
Salary range estimated by
San Francisco, CA 94101, US
Apply Now