Executive Assistant

When you join Verizon

Verizon is a leading provider of technology, communications, information and entertainment products, transforming the way we connect across the globe. We're a diverse network of people driven by our ambition and united in our shared purpose to shape a better future. Here, we have the ability to learn and grow at the speed of technology, and the space to create within every role. Together, we are moving the world forward - and you can too. Dream it. Build it. Do it here.

What you'll be doing...

You will provide general administrative support to the SVP Business Strategy & Transformation, the Strategy Team, and perform as a support backup for the office of the Verizon Business Group Executive Leadership Team. This role requires thorough knowledge of the executive team, strategy team, as well as, company policies and procedures. Incumbent must be able to safeguard confidential information. You will manage the calendar, travel, calls, greeting guests, and handling travel expenses. You will need to be motivated by being an integral part of the team, supporting the executives that help drive our business results in a way that allows them to be their best. You will also schedule and arrange meetings, document and distribute meeting notes/next steps, screen and prioritize communications, and care for general and ad-hoc needs of the SVP Business Strategy & Transformation. Ensure the SVP is prepared for upcoming meetings by gathering materials necessary for each meeting (e.g., meeting agendas, pre-reads, presentations, location, aligning with appropriate team members).
This position will also manage a diverse range of daily activities that support the VBG strategy team. Functions include: ensure time management of meetings and manage hospitality efforts for visiting guests and leaders. You will organize and coordinate the ongoing operation of the office overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively. This position provides logistics support for executive meetings which includes but is not limited to; conference room / telepresence scheduling, room setup and preparation, meeting material preparation, coordination and catering. Incumbent will serve as a point of contact for guests visiting the location.
This hybrid role will have a defined work location that includes work from home and assigned office days as set by the manager.

  • Maintain inventory and office supplies; anticipate office needs; evaluate new office products; expedite orders when necessary; including tracking of supply expenses.
  • Manage schedule and appointment calendar(s) and maintain sensitivity to changing priorities.
  • Coordinate with other Executive Assistants to resolve executive scheduling conflicts and ensure constant coverage.
  • Manage cross organizational calendars.
  • Prepare meeting agendas and compile documents in advance.
  • Organize, coordinate, and take minutes at various meetings.
  • Schedule all business travel accommodations.
  • Reconcile and maintain all expense reports in accordance with guidelines.
  • End-to-end management of team events including offsite meetings.
  • Compose and prepare high-level correspondence, reports, collect and analyze information, and prepare presentations as needed.
  • Process purchase requests and invoices.
  • Oversee administrative policies within the organization; recommending changes as appropriate.
  • Ensure operation of office equipment, order maintenance when necessary.
  • Performs ad hoc project-related duties as requested.
  • Handle several projects in parallel and follow through on expectations, with minimal supervision.

What we're looking for...

You'll need to have:

  • Bachelor's degree or one or more years of work experience.
  • Experience supporting senior leaders.
  • Experience with Microsoft Office Suite.
  • Must be flexible to work overtime as needed.
  • Occasional visits to local offices needed. Willingness to travel.

Even better if you have one or more of the following:

  • Four or more years of administrative experience supporting senior level executives within a comparable corporate environment.
  • Corporate environment experience.
  • Hospitality experience.
  • Ability to effectively interact with senior level management and maintain a high level of confidentiality.
  • Ability to successfully prioritize and provide accurate follow up on all issues and correspondence.
  • Advanced knowledge of Google Suite or Microsoft office suites.
  • Writing and grammatical skills (i.e. for generating and editing memos).
  • Capability to be detail-oriented and possess strong communication and organizational skills.

Equal Employment Opportunity

We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our page to learn more.


Category

Executive Secretaries and Executive Administrative Assistants


Education

Bachelor's Degree


Experience

1 to 20+ years


Job type

Full time

Company
Verizon
Posted
10/02/2021
Salary Range
$50,000.00 - 77,000.00
per Year
Salary range estimated by
Location
Basking Ridge, NJ 07920, US
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