Administrative Assistant


Our growing estate planning law firm located in Roseville, Minnesota, is seeking a new Administrative Assistant. The Administrative Assistant will be responsible for helping manage the day-to-day operations of the law firm, supporting the attorney and paralegals, and assisting with a variety of marketing functions. The ideal candidate for this position is friendly and outgoing, self-motivated, and also enjoys working on projects independently.

This position requires a person who enjoys talking to people and has a natural inclination to want to help and connect with anyone they are talking to. Telephone and email correspondence are core responsibilities of this position and will consume a significant amount of your time each day. Accordingly, excellent phone etiquette and confidence on the phone are necessary, as are excellent written communication skills.

Producing client outreach and marketing content is another, more creative component of this job. Someone who enjoys creating visual and written materials (with your tools of choice) would find lots of opportunities to do so in this job.

This position would be an excellent opportunity for a new graduate or candidate wanting to rejoin the work force due to a breadth of office support activities that will be learned in a caring and collegial environment.

Our office has survived and thrived through the COVID-19 pandemic, which we credit largely to our embrace of modern technology, including cloud-based file and task-management systems and web-conferencing. This allows us to work from home when necessary after potential exposure and to reduce the number of times a vulnerable client has to visit our office in person. We are very COVID-conscious and do everything we can to protect ourselves and our clients. If you are conscientious about exposure, but still love to work with other people in a collaborative environment, this office offers the best of both worlds. Feel free to inquire about the precautions we take.

What will you be doing?
- Daily administrative tasks such as mailing documents, answering phone calls from clients, creating and organizing files and more
- Welcome clients and visitors to the office
- Nurture professional referral sources through correspondence and thank you cards
- Update spreadsheets, databases and practice management software daily with client and project information
- Serve as a witness to clients’ signatures on legal documents
- Assist in the organizing of marketing events, including researching venues, coordinating with vendors, and ensuring all the pieces come together the day-of the event
- Compose and post online content on the firm’s website and social media accounts
- Create and/or order materials for marketing purposes, such as flyers, newsletters, and digital content, as well as for administrative purposes such as intake forms, form letters, and worksheets.

What will you love about this job?
- Beautiful modern office (each person has a private office, in addition to group workspaces)
- Mac/Apple aficionados will feel at home here
- 8 Paid holidays, plus paid time off
- Reliable hours (usually 9:00 to 5:00) with flexibility when you need it
- Room to grow (and leadership that genuinely wants to help you grow)

Qualifications include:
- Excellent communications skills, including over the phone
- Excellent writing skills
- Demonstrable ability to multi-task and adhere to deadlines
- Comfortable with technology, and willing to learn new skills and applications
- Ability to self-motivate when others are not around
- Knowledge of Google Suite and Microsoft Office products, any graphic design programs, WordPress is a plus, but willingness to learn these programs will suffice.

Compensation : $18-20 per hour base pay, plus a bonus system

Job Type: Up to 40 hours per week. Flexible hours available.

Desired Experience: 2 years Client Relations or Office experience or Associates Degree
Company
SmoothHiring
Posted
09/15/2021
Type
Full time
Location
Roseville, MN 55113, US