Administrative Assistant to VPs

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected and safe and improve the lives of design and construction professionals everywhere.

About the role:

  • Administrative Assistant to support to the VP of Global Customer Operations, VP of Global Sales, VP of Customer Success & VP of Marketing. 

More about the role:

Provide increasingly complex reactive and proactive administrative support, using professional discernment on the appropriate level of urgency/prioritization needed to complete items, projects and tasks such as:

  • Manage VP calendars
  • Take & distribute meeting notes, assisting with action-item follow ups as needed
  • Make domestic & international travel arrangements & itineraries 
  • Own the end-to-end cycle of expense report & time-off request processing 
  • Draft & design a variety of business communications including emails, policies, reports & presentations
  • Assist with contract review, approval and execution processes
  • Support VPs in meeting major deadlines
  • Partner with the Executive Admin team to influence, implement and deliver a consistent and reliable level of service with the goal of increasing productivity and efficiency as the business scales
  • Make purchases for individuals and teams, including employee gifts 
  • Assist in meeting daily office needs by managing office inventory and supplies and submitting ITS tickets as requested
  • Support the execution of select meetings and events including logistics and vendor relationship management
  • Provide back-up support to other leaders as needed

What we'd like to see in YOU:

  • 6+ years of relevant experience
  • Salesforce experience desired
  • Collaborative approach, with the ability to build and maintain effective professional relationships, with a focus on maturity, integrity, confidentiality, proactive communication and resiliency
  • Strong communication skills (verbal and written), as well as keen observational and active listening skills
  • High level of organization, responsiveness, customer service skills, good judgement, ability to manage multiple, concurrent tasks and a broad understanding of business concepts
  • Ability to apply EQ to decision-making, critical thinking and problem-solving
  • Ability to quickly determine and implement best practices, processes and systems
  • High degree of flexibility in a transformative environment with the ability to take on a wide range of responsibilities 
  • Curiosity and a learning mindset to support continuous growth both personally and for the business
  • Ability to understand company policies and procedures and their application and impact on company operations and success
  • Strong skills in MS Outlook, Word, Excel and PowerPoint and shared collaborative tools such as SharePoint and/or OneDrive for Office 365 or equivalent platform
  • Ability to quickly learn to use new software and technology as needed

If you think we just described you, please send us the following:

  • Your resume

What We Offer

  • People-focused, entrepreneurial start-up culture with the backing of a stable, global, corporate entity - Nemetschek
  • Competitive compensation and benefits package (medical, dental, education reimbursement, 401k, wellness resources)
  • Work-life balance fostered through a culture of diversity, inclusion, and appreciation of individual lifestyle needs
  • You will have the opportunity for continuous professional development

About Bluebeam

The construction industry is adopting new technology at a feverish pace. Tablets and cell phones are replacing paper blueprints, drones are surveying jobsites in 3D, and cloud collaboration is changing the way teams work together. Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Today, over 2.2 million people throughout the world use Bluebeam. In the US, we're a critical partner for the majority of top AEC firms, and rapidly expanding our presence globally, with offices in Sweden, Germany and the UK.

Come design and build your future with us.

Bluebeam is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Dallas, TX 75201, US