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Talent Acquisition Coordinator


Midwest Dental is now part of Smile Brands! Our Talent Acquisition team is critical to how our company attracts and selects new hires. We need a first-rate coordinator to help our team run smoothly as well as give stellar service to our over 650 dental practices across 30 states.

Talent Acquisition Coordinator responsibilities include providing administrative assistance to our recruiting team, posting job ads, maintaining databases with candidate information, tracking background check progress and answering questions from our dental practices. Ultimately, you will help keep our hiring process running smoothly and ensure we recruit and retain high-performing employees.

If you love supporting a high performing team, wed like to hear from you!

This is a full time, remote role. Ideal candidates would live in the Twin Cities, MN metro area since you would occasionally come into the Bloomington, MN support center.

Schedule (days/hours) Business days/hours Responsibilities

Recruiting Support

  • Partners with our talented recruiters and sourcing specialists to create, post & update/refresh job advertisements as needed and uses a variety of sources such as job boards, school & industry specific sites
  • Manages applicant tracking system (ATS), talent communities and job advertisements for maximum results and acts as ATS subject matter expert.
  • Supports and tracks the background check process.
  • Assists with sourcing of candidates as needed through platforms with resume databases such as Indeed, Zip Recruiter or iHire
  • Supports the interview process (schedules interviews, sends interview confirmations and calendar invitations to candidates and interviewers, schedules post-interview debrief calls, etc.)
  • Assists as needed with the offer process (creating offer documentation and sign-on bonus letters, tracking and communicating candidate offer acceptance, updating candidate status in the applicant tracking system, etc.)
  • Responds to hiring manager and job seeker inquiries
  • Generates various ATS reports on both an ongoing and ad hoc basis
  • Participates in talent acquisition projects and initiatives
  • May orders office supplies as needed
  • May screen candidates depending on team workload
  • Performs additional duties as assigned by Talent Acquisition Manager and/or other HR leaders
  • Bachelors degree and at least 2 years team support/administrative experience (Sales experience would be considered as well.)
  • At least 2 years of experience working with CRM and ATS systems (iCIMs experience would be fantastic, but we are transitioning to another ATS) strongly preferred
  • Previous experience in health-care preferred
  • Previous experience sourcing candidates strongly preferred
  • Intermediate Excel skills preferred
  • Strong attention to detail & excellent people skills
  • Demonstrate operational effectiveness by managing multiple requests while constantly prioritizing workload
  • Possess the core attributes for success: curious, tenacious, competitive, creative, low ego, analytical, flexible, personable and relational

This position will mostly be remote but you may be in an office setting occasionally.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Midwest Dental
Bloomington, MN 55420, US