Sorry, this job is no longer available.

(Loading More Opportunities)

Administrative Support Specialist

Administrative support experienced with Policy or document control NEEDED!


Responsible for the operation and upkeep of the global policy document control system to support all departments excluding GMP, GLP, and GCP programs. The core function consists of managing policy documents through the system as well as cleaning up and proofing document prior to approval.

Principal Responsibilities

Document Control:

• Support for preparation and maintenance of all policy documents maintained in policy system.

• Ensure policy owners are connected with the Enterprise Wide Training Group

• Proof documents prior to roll out

• Enforce the policy template

• Participate in new departmental initiatives and system reviews or roll outs

• Participate in creating or revising relevant document management tools, work instructions, and templates.


• Work with IT and Data Privacy functions to ensure appropriate tagging of policies for document retention

• Ensure gap free audit history of past policies is available

Balances Stakeholders

• Understands internal and external stakeholder requirements, expectations, and needs.

• Balances the interests of multiple stakeholders.

• Considers cultural and ethical factors in the decision-making process.

Action Oriented

• Readily takes action on challenges, without unnecessary planning.

• Identifies and seizes new opportunities.

• Displays a can-do attitude in good and bad times.

• Steps up to handle tough issues.


• Marshals resources (people, funding, material, support) to get things done.

• Orchestrates multiple activities simultaneously to accomplish a goal.

• Gets the most out of limited resources.

• Applies knowledge of internal structures, processes, and culture to resourcing efforts.


• Works cooperatively with others across the organization to achieve shared objectives.

• Represents own interests while being fair to others and their areas.

• Partners with others to get work done.

• Credits others for their contributions and accomplishments.

• Gains trust and support of others.

Interpersonal Savvy

• Relates comfortably with people across levels, functions, culture, and geography.

• Acts with diplomacy and tact.

• Builds rapport in an open, friendly, and accepting way.

• Builds constructive relationships with people both similar and different to self.

• Picks up on interpersonal and group dynamics


Microsoft office, Administrative support, Adobe, document control, quality control, policy administration

Top Skills Details:

Microsoft office,Administrative support,Adobe

Additional Skills & Qualifications:

Required Qualifications

This position requires superior computer skills with MS Word, Excel, and Adobe. Requirements also include the ability to work with limited supervision, superior attention to detail and organizational skills, excellent grammatical and proofreading skills, proven multi-tasking abilities, immediate response action to tasks and personnel requests for assistance, strong interpersonal and communication skills, and ability to handle changing priorities if needed in a fast-paced environment.

Requires knowledge of general policy process and documentation practices. Required to maintain a high degree of confidentiality and professionalism and be able to work well with employees at all levels of skill and authority throughout the company.

Preferred Qualifications

Bachelor's degree and 1+ years of policy administration experience; or 3+ years of relevant experience at a mid to large size company working in policy administration.


Tech Savvy

• Anticipates the impact of emerging technologies and makes adjustments.

• Scans the environment for new technical skills, knowledge, or capabilities that can benefit business or personal performance.

• Rejects low-impact or fad technologies.

• Readily learns and adopts new technologies.

Customer Focus

• Gains insight into customer needs.

• Identifies opportunities that benefit the customer.

• Builds and delivers solutions that meet customer expectations.

• Establishes and maintains effective customer relationships

Experience Level:

Expert Level

About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Aston Carter
Bothell, WA, US