Executive Assistant

Requisition ID: 31007 

Job Category: Administration/Support 


With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.


Duties and Responsibilities

  • Manages and prioritize executive calendars
  • Comfortable preparing reports and presentations, taking minutes, maintaining digital files, preparing meeting communications and organizing documents in the company document management system
  • Preparation of executive expense claims and reconciliation of credit card statements
  • Pre-screening of incoming expense claims and invoices requiring executive approval
  • Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as required.
  • Plans/organizes and implements events such as regional meetings, business luncheons, or client dinners
  • Assists in preparation of materials for meetings
  • Uphold a strict level of confidentiality
  • Coordination of executive communication: answering phone inquiries, and directing calls; responding to emails; and interfacing with internal and external clients
  • Coordination with other Executive Assistants globally


Skills and Qualifications

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
  • Experience with SharePoint considered and asset
  • Excellent written and verbal communication skills
  • Exceptional interpersonal skills; friendly and professional demeanor
  • Demonstrates flexibility
  • Comfortable in a fast-paced environment and able to concentrate on multiple problems/tasks at once; able to organize and manage large amounts of files, tasks, schedules and information
  • Excellent time management and prioritization skills
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Bachelor’s degree in business administration or related field preferred


IAAP Certified Administrative Professional (CAP) or professional certification in office management considered an asset


We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 

Salary Range
$39,000.00 - 60,000.00
per Year
Salary range estimated by
Mississauga, ON, CA