Procure-to-Pay Support Associate

 

A career at New York Life offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation. It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

 

-  The role will perform downstream Procurement processes across Procurement Operations and Accounts Payable
-  The role will perform contract administration, purchase order initiatition, invoice payment processing and invoice exception handling
-  Supports day-to-day activities of Procurement Operations and Accounts Payable co-sourced team in India and provide timely feedback on what they are doing well and what their opportunities are for further development

 

Key Responsibilities:

- Manages/monitors end-to-end contract execution process (via Docusign) for all contracts managed by the Procurement organization; includes verification of appropriate NYL signor based on SAP Department Delegation of Authority
- Ensures that fully executed Time & Material based SOWs are promptly shared with the Contractor Central team managing the Beeline contingent workforce tool
- Instructs co-sourced Proc-Ops Noida based team to compose Ariba Purchase Requisitions (PRs)
- Performs Procurement downstream contract administration including the archiving of fully executed contracts in accordance with Procurement policy and contract retention procedures
- Creates Non-Ariba Purchase Orders for emergency requirements
- Manages monthly and quarterly renewal notification process to stakeholders using expiry data recorded in Ariba contract and purchase order modules
- Responsible for peer review of vendor changes created/changed in SAP by co-sourcing partner
- Processes check/payment cancellation and reissue requests
- Responsible for daily review and distribution of vendor payments
- Handles ReadSoft and payment status inquiries
- Processes accounting only entries in SAP for payments processed through Treasury
- Performs quality review for some of the co-sourced activities related to procurement operations functions (eg., Purchase requisition processing and spot buy activities, catalog management, contract administration, etc.)
- Handles year-end review and filing of 1099MISC and 1042S forms to IRS to ensure timely and accurate reporting.
- Handles review of B-Notice records and ultimate mailing of B-notice letters to vendors

 

#LI –MM1

EOE M/F/D/V

 

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Posted
09/24/2020
Salary Range
$56,000.00 - 83,000.00
per Year
Salary range estimated by
Location
New York, NY, US