Posted 16 days ago
Description
We are looking for an Administration Assistant to join our Air Division. The expected start date of this position will be as soon as possible.
Department: Compressed Air Division
Project Location(s): Albury NSW
About the Role:
As an Administration Assistant, you will be responsible for coordinating service jobs, preparing quotations, maintaining accurate records, and supporting parts and inventory processes. You will be customer-focused, proactive, and thrive in a fast-paced service environment.
Key Responsibilities:
Customer Service "Quotations
- Prepare accurate and timely quotations for air compressor repairs and service work
- Liaise with customers to understand service requirements and provide cost estimates
- Communicate service options, timelines, and technical recommendations
Service Coordination & Scheduling
- Create and schedule service jobs for technicians
- Coordinate technician workloads and prioritise work orders
- Monitor job progress and provide regular updates to customers
- Ensure efficient workflow and minimise equipment downtime
Parts & Inventory Management
- Order parts and materials required for service and repairs
- Maintain warehouse organisation and stock control systems
- Monitor inventory levels and coordinate timely reordering
- Liaise with suppliers to ensure prompt delivery
Records & Administration
- Maintain accurate service and equipment records
- Update customer histories and equipment maintenance logs
- Ensure documentation meets company and regulatory standards
- Generate service reports as required
About You:
- Minimum 2 years’ experience in a service-oriented or administrative role
- Strong attention to detail with the ability to multitask
- Excellent organisational and time management skills
- Confident communicator with a professional phone manner
- Customer-focused with a proactive and team-oriented approach
- Intermediate level proficiency in Microsoft Office applications is required
- Must have Australian work rights to be eligible for this position
Desirable (but not essential)
- Experience using Simpro or similar job management software
- Exposure to warehouse and parts management
- Experience in a technical, mechanical, or industrial service environment
- Knowledge of air compressors systems and components
- Experience with parts procurement and supplier coordination
To apply for this please position, please send an application cover letter and CV to
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