Posted 13 days ago
Description
About us
Geelong Grammar School is one of the world’s leading co‑educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, creativity and academic rigour. Our character is compassionate, curious and courageous and we achieve our goals through working ethically, collaboratively, inclusively, progressively and with substantiation.
About the role
12‑Month Contract Full‑Time School Term only.
Are you an organised, people‑focused administrator with a passion for supporting music education? We are seeking a proactive and professional Administration Officer – Music School to join our dynamic team on a 12‑month contract (leave cover). This role plays a vital part in ensuring the smooth delivery of our instrumental music program across campuses, working closely with students, parents, tutors and school staff.
Key Responsibilities
- Act as first point of contact for music tutors, students and parents.
- Schedule music lessons using Clipboard and manage related enquiries.
- Approve tutor payroll timesheets and support finance processes (reports, journals, charges).
- Maintain Music Department systems, forms, files and HIVE data including student e‑Portfolios.
- Coordinate ordering of instruments, books, sheet music and accessories.
- Organise AMEB and external assessments (entries, logistics, accompanists, tuning, examiners).
- Communicate daily operational updates and scheduling impacts to Music staff.
- Support Coordinators of Instrumental Music and liaise with the Director of Music regarding budgets.
- Manage student absence / location enquiries and schedule Music Practice Supervisors.
- Assist with events such as House Music soirees and external performances.
- Act as contact for student / staff absence during school hours.
- Perform other duties and provide additional support as required to ensure smooth operation of the Music Department.
About You
- Administration experience within a school environment, ideally within a music department or similar educational setting.
- Strong digital literacy including Microsoft Office 365 cloud systems and database management.
- Excellent organisational, prioritisation and time‑management abilities.
- Strong interpersonal skills with excellent written communication.
- A demonstrated commitment to the values of Courage, Compassion and Curiosity and alignment with the School’s Strategic Imperatives.
Why work with us
Free on‑campus car parking access to the Handbury Centre for Wellbeing (Gym / Pool). Lunch provided during term time and other School community benefits.
Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse. The School’s Student Safeguarding Framework includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct.
Applications close
Applications close 16th January 2026.
Vacancy and Compensation
Employment Type: Contract
Experience: years
Vacancy: 1
Hourly Salary: 34 - 42
Key Skills
- Administrative Functions
- Office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
