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Site Administrator - Timekeeping & Cost Coordinator


BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment.  As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base.  We take great pride in supplying highly engineered solutions that allow our customers to compete within the complex nuclear power generation industry.

 

Site Administrator - Timekeeping & Cost Coordinator

 

We are recruiting for a Site Administrator - Timekeeping & Cost Coordinator for our Cambridge, Ontario facility.

 

Job Summary:

 

To coordinate all project related time keeping, craft and contractor personnel pay-runs, sub-contractor invoice reconciliation, customer time tracking reconciliation and cost and sell reports for nuclear stations.  This role aligns with project demand and experiences periods of high demand during execution periods. The ideal candidate has an upbeat attitude, thrives on autonomous assignments and has a strong desire to eliminate manual process waste. 

 

Collaboration:

 

This position reports to the Manager, Project Management Systems & Support.  The integration and communication with other departments is imperative to success.  Integration efforts with other departments include Project Management, Project Controls, Operations, Accounts Payable, Project Accounting and Human Resources.

 

Responsibilities:

 

HIRE-ON COORDINATION SUPPORT 

  • Support Onboarding & Training Coordinators by preparing hire-on packages for EPSCA trades (craft), contract and sub-contract personnel.  Send mandatory documentation requirements for hire-on date to incoming personnel via Trades Hall or sub-contractor office.
  • Support Onboarding & Training Coordinators by assisting new hires with application data, government forms and customer related documentation to ensure data is consistent and accurate.

 

PAYROLL/TIMESHEET/PROJECT DELAYS

  •  Manage project WBS time charges and sub-contractor invoices throughout the project lifecycle.
  • Ensure that time charges are accurately stated and are in alignment with specific customer time clock systems.
  • Create a crew list that documents personnel data, role, pay structure and time phased shift start and stop times for recording and synchronization with the customer’s time clock system.
  • Create crew timesheets pre-populated with anticipated daily work schedules and send to shift supervisors at the start of every week.
  • Input timesheet data received from site into the time tracking system on a daily basis and ensure that all site notifications of exceptions are well documented.
  • Administer training sessions for new supervision to ensure the expectations of the daily time reporting process are met and understood.
  • Ensure that time tracking systems sell reports are aligned to the project specific contract terms & conditions.
  • Submit all week ending time data to the customer’s time clock system for analysis.
  • Upon receipt of time clock analysis, record in centralized system, filter out variances, create proposed reconciliation and produce reports for management with time record variances for reconciliation approval.
  • Update all time tracking data with approved hours from management and send reconciled time data to the customer’s time clock system for synchronization.
  • Ensure hours reported for all trades (craft) personnel are compliant with the Electrical Power Systems Construction Association (EPSCA) collective agreements.
  • Monitor project progress at site by communicating with the Site Supervisors, Site Manager and Project Manager on a daily basis.
  • Record site delays and produce delay reports.
  • Produce project timesheet labour, cost and sell reports.
  • Produce project running total reports for Project Controls Earned Value reports.
  • Produce customer invoicing backup reports.
  • Produce month end accruals for trades (craft) and contractors.
  • Produce weekly payroll exports out of time tracking system and upload data into Sage 300 Construction & Real Estate (Timberline).  Ensure that all contractor and trade (craft) labour pay-runs are completed on a weekly schedule.
  • Review final weekly hours worked report for each project and resolve any discrepancies prior to payroll deadline.
     

 Working Conditions:

 

  • Situated within the PMO (Project Management Office) for quick access to Project Management, Project Controls and Project Accounting.
  • Requires frequent periods spent standing or sitting in the same location with some opportunity to move about.
  • Relocation within the building to the project execution team area to ensure the best support during onboarding and site access training.  This relocation requires strict adherence to the application of safety procedures and policies when moving between office and shop zones.
  • Relocation to customer sites for extended periods at a time as required (atypical).
  • Overtime, substantial at times, is required during customer outage periods (typically during spring and fall months).
  • Frequent need to give concentrated mathematical/analytical attention for extended periods with continuous project activity about.

 

Qualifications:

 

  • Must be able to clear the Canadian Security Intelligence Service (CSIS) government security assessment.
  • Valid security clearance for Bruce Power and Ontario Power Generation sites desirable.
  • Degree or diploma in business administration would be an asset.
  • Strong time management skills and able to re-assess priorities to ensure due dates are met.
  • Strong understanding of enterprise systems and how to manage change.
  • Understanding of general project accounting practices and the Sarbanes-Oxley Act (SOX).
  • Experience with customer site specific training and comprehension of policies, procedures and regulations of the nuclear industry.
  • Knowledge of Canada/Ontario Labour Laws.
  • Must be proficient with Microsoft Excel 2010+ and Access 2010+ and Microsoft SharePoint 2010+.


Desirable experience:

 

  • Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules.
  • Sage 300 Construction & Real Estate Payroll Software (aka. Sage Timberline Office).
  • Experience in Coreworx Oncore Timekeeping Software (Ontario Power Generation).
  • Experience in SAP – navigation and query execution for reconciliation purposes.
  • Experience in SharePoint – navigation and working knowledge for centralized project documentation storage.

 

 

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law.

Company
BWX Technologies
Posted
09/19/2018
Type
Full time
Location
Cambridge, 08, CA