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Executive Staff Assistant - College of Engineering & Applied Science

Executive Staff Assistant

College of Engineering & Applied Science

University of Cincinnati

 

The University of Cincinnati’s College of Engineering & Applied Science is accepting applications for an Executive Staff Assistant.  This position will be responsible for assisting in the planning and coordination of administration and/or operational activities of substantial variety and complexity for the Dean and Associate Deans of the College of Engineering and Applied Science.

 

 

Primary Duties include, but are not limited to:

  • Perform administrative staff functions for the Dean and Associate Deans of the College of Engineering and Applied Science frequently of a confidential nature and concerning administrative activities of substantial complexity.
  • Perform the day-to-day operations of the Dean's Office, including supporting and preparing for meetings, greeting & directing visitors, ordering supplies, answering main phone line, submitting work orders, collecting and distributing mail, ensuring the Dean's Office is clean and presentable, and coordinating the use of facilities and equipment.
  • Manage calendars, schedule appointments and coordinate meetings primarily on behalf of Associate Deans, but also the Dean as needed.
  • Make foreign and domestic travel arrangements primarily on behalf of the Associate Deans, but also the Dean as needed.
  • Organize, file and submit expense documents, including p-card statements, travel expenses, and requests for reimbursement.
  • Plan and/or assist in planning of college and department events.
  • Manage and coordinate PowerPoint presentations to be presented primarily by the Associate Deans, but also by the Dean as needed, by collecting data, creating presentations, and editing slides.
  • Manage arrangement, prepare agenda; attend meetings; record and distribute formal minutes and notes at meetings for the Undergraduate Student Leadership Council (USLC), Graduate Student Association (GSA), and Operations Directors.
  • Maintain status of projects, inventory and track apparel/gifts, and recommend/purchase gifts for special guests.
  • Prepare agenda; attend meetings; record and distribute formal minutes and notes at meetings.
  • Assist in bi-weekly college payroll activities.
  • Gather and evaluate information and assist in determining priorities.
  • Other supporting tasks primarily for the Associate Deans, but also for the Dean as needed.

 

Minimum Requirements

Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.  *Experience must be in high-level administrative support.

 

This position will be a professional position paid at an hourly rate.

 

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

 

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

 

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.

 

REQ: 33461

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