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MANAGEMENT AND PROGRAM ASSISTANT


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  • Duties
    Help Duties Summary

    This National Guard position is for a MANAGEMENT AND PROGRAM ASSISTANT, Position Description Number D1811000and is part of the Oregon National Guard 173rd Fighter Wing, National Guard.

    This position is a Title 32 Excepted Service - Military position. Oregon Air National Guard military service is a condition of employment.

    Learn more about this agency
    Responsibilities

    As a MANAGEMENT AND PROGRAM ASSISTANT, GS-0344-7, this position is located in an ANG Aviation Wing, Mission Support Group, Services Flight. The primary purpose of this position is to provide administrative and services support and serves as the focal point for administrative and logistics activities within the Services Flight.

    (1) Coordinates and administers the Food Service Program for the unit, ensuring maximum accountability and appropriate use of food service resources, in part by adopting the role of Quality Assurance Evaluator (QAE). Manages the surveillance of the food contractor's quality program.

    (2) Manages the administration of lodging support for eligible members performing in an official military capacity (i.e Unit Training Assembly (UTA) and Split Unit Training Assemblies (SUTA), deployments, home station training, incoming deployment or evaluation teams, staff assistance teams, visiting VIP's and transit crews).

    (3) Coordinates the necessary unit level Air Expeditionary Force (AEF) activities. Ensures personnel and equipment are completely compliant with readiness related requirements.

    (4) Manages the maintenance of office files, reports, correspondence, directives, and regulations. Directs subordinates who are responsible for preparing, publishing, distributing and tracking of unit orders, including travel orders, annual training orders, special training and other orders.

    (5) Oversees the verification of contract requirements, invoicing, and validation of contract completion requirements. Serves as the Contract Assurance Evaluator (QAE) performing quality management, quality assurance and quality control measures to include external and internal audit activities particularly associated with the acquisition and sustainment of Services facilities and equipment repair.

    (6) Administers the Funeral Honors and Survivor Assistance Programs. Reviews and facilitates Military Personnel Appropriation (MPA) day requests with augmented units.

    (7) Oversees the development, management and implementation of a variety of safety programs to ensure regulatory compliance.

    (8) Performs other duties as assigned.

    *The above description only mentions a limited amount of the position's official duties. For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialist at the bottom of the announcement.*

    Travel Required
    Occasional travel - You may be expected to travel for this position.

    Supervisory status
    No

    Promotion Potential
    7

  • Job family (Series)
    0344 Management And Program Clerical And Assistance

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    • Assistants, Office
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  • Requirements
    Help Requirements Conditions of Employment
    • National Guard Membership is required. This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform.
    • Males born after 31 December 1959 must be registered for Selective Service.
    • Federal employment suitability as determined by a background investigation.
    • May be required to successfully complete a probationary period.
    • Must be able to obtain/maintain a Secret Security clearance.
    • Participation in direct deposit is mandatory.
    • Must have valid state drivers license.
    • Military Grades: Enlisted Oregon Air National Guard
    • Compatible Military Assignments: Enlisted AFSC 3F1X1
    • Limited to 3F1X1
    • May convert to permanent status without further competition.

    Qualifications
    AREAS OF CONSIDERATION:
    Area 1 - Current permanent or conditional Title 32 Technicians of the Oregon ANG.
    Area 2 - Current permanent or conditional Title 5 Employees of the Oregon ANG.
    Area 3 - Current service members in the Oregon ANG.

    GENERAL and SPECIALIZED EXPERIENCE: Your submitted documents will be reviewed for the competencies, knowledge, skills, and abilities necessary to perform the job duty listed above. Within your resume you will need to detail your capabilities. You will need to demonstrate 12 months of experience which has shown work involved in performing clerical and technical work in support of such management analysis functions as work measurements; records, paperwork, documentation or information management; workflow, time and motion studies; development of organizational and workflow charts; observe equipment and work process. Experience, education or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems along with the detailed specialized experience related to this position.

    A review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

    1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
    2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
    3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

    Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

    In order to qualify for this position you must:
  • Submit complete resume and other required supporting documentation as necessary.


  • Education
    This job does not have an education qualification requirement.

    Additional information

    If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ).

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

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    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

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    Background checks and security clearance

    Security clearance
    Secret

    Drug test required
    No

  • Required Documents
    Help Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Your resume showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.

    2. Other supporting documents:
    Cover Letter, DD-214, OF-306, Police Records Check Form DD-369, Resume, SF-50, and Transcript

    *Any AGR applicants must contact the Point of Contact's within the announcement for direction's on how to apply via email or telephone call.

  • Benefits
    Help Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    Help How to Apply

    To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

    A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

    To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

    Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

    After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

    You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

    To verify the status of your application, log into your USAJOBS account ( https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

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    Agency contact information Edward Chitwood

    Phone
    (503) 584-3841
    Email
    [email protected]

    Address

    Oregon National Guard 173rd Fighter Wing
    211 Arnold Ave
    Kingsley Field, OR 97602
    US

    Learn more about this agency
    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

    SSG Velasquez, Pedro
    503-584-3926
    [email protected]

    SSG Chitwood, Edward D.
    503-584-3975
    [email protected]

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  • Fair & Transparent
    Fair & Transparent
    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
    Equal Employment Opportunity Policy

    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
    • Equal Employment Opportunity (EEO) for federal employees & job applicants

    Read more Reasonable Accommodation Policy

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

    Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
    • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
    • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
    • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.


    You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

    Learn more about disability employment and reasonable accommodations or how to contact an agency.

    Read more Legal and regulatory guidance
    • Financial suitability
    • Social security number request
    • Privacy Act
    • Signature and false statements
    • Selective Service
    • New employee probationary period



This job originated on www.usajobs.gov . For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/504905900 . Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Company
Air National Guard Units (Title 32/Title 5)
Posted
08/18/2018
Type
Full time
Location
Kingsley Field, OR, US