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Project Associate

At C3i Solutions, we are committed to providing an incredible experience — that starts with you. When you join our team, you become part of a network across the world delivering solutions for the most trusted healthcare brands, every day.  As our company grows, we’re looking for you to grow with us. We want people who bring their own personality, strengths and talents to create something exceptional. People who will gain more experience than they could have ever imagined when they walked through the door. People who are ready to experience the world like never before. If you’re ready to experience opportunity, join us.

Job Summary

Responsible for assisting a team of project managers by performing advanced administrative and system processing tasks for multiple ongoing projects.  Tasks include project initiation and facilitation through creations of system workflows, uploading documents, detailed activity and expert research and ensuring quality control in a regulated environment.


Principal Responsibilities: (Essential Function) may include the following; however, other duties will be assigned as needed.


  • Provide advanced administrative support under general supervision to assist multiple project managers, including but not limited to, high volume email management, system workflow creation and updates, document review and upload, drafting email templates and database quality control.
  • Must have the ability to self-assign and regulate individual workload while contributing to team goals, progress and timelines.
  • Keen attention to detail and understanding of team/client organizational system, urgency of items, overall timelines and technical skills needed to prioritize and self-delegate assignments in a fast paced environment.
  • Complete high-demand tasks with appropriate turnarounds to ensure a highly efficient project flow.
  • Responsible for multiple systems record creation and maintenance as well as quality control of existing records and data.
  • Produces/completes various self-directed work assignments requiring advanced organizational ability, independent judgment, creativity and solution focused options.
  • Independently utilize current work instructions and SOPs to ensure projects are completed correctly and within client compliance. Revise and develop additional job aids, work instructions and templates. Provide creative suggestions for continuous process improvement, efficiency, and clarity.
  • Regularly review the quality of all documents and system data for compliance with external and internal regulations.  Ensure activities meet appropriate quality and compliance criteria.
  • Assist with gathering data and documents for routine and ad-hoc client audits. 
  • Responsible for additional non-routine, non-repetitive assignments and projects of limited scope as assigned.


Supervisory Responsibilities                                                     

This position has no supervisory responsibilities.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

B.S./B.A. degree preferred ; or one year related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, standard operating procedures (SOPs) or other job aids, to write routine correspondence, to speak effectively and informatively, and respond to questions from customers, clients or associates of an organization, over the phone or in-person.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions provided in written, oral or diagram form and to deal with problems involving several concrete variables in standardized situations.

Computer Skills                                                               

Must be proficient with Microsoft Office (Outlook, Word, Excel) products.

Physical Demands & Work Environment: The physical demands and work environment characteristics described here are representative of those that an associate encounters and/or must successfully complete in order to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the associate is regularly required to sit and talk or hear. The associate must occasionally lift and/or move up to 10 pounds.

The noise level in the work environment is usually moderate.

C3iSolutions is an Equal Opportunity Employer

C3i Solutions
Full time