SUPV OFFICE AUTOMATION ASSISTANT


  • Duties
    Help Duties Summary

    Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants.
    Learn more about this agency
    Responsibilities
    • Supervise a Field Audit Office (FAO) administrative support team at multiple FAOs, which provides administrative, audit clerical support and office automation assistance.
    • Performs supervisory personnel management responsibilities including, providing guidance to support staff regarding policies, procedures and directives.
    • Plan, direct, and review work assignments.
    • Develops office internal operational procedures and guidance regarding administrative processes associated with correspondence, documentation, forms, and audit reports.
    • Identify staff development and training needs.
    • Performs a full range of supervisory duties to including; evaluation of work performance, resolving complaints and grievance, and effecting minor disciplinary measures.
    • Uses applicable software applications to input, calculate and retrieve data.


    Travel Required
    Occasional travel - Local travel within the Greater Los Angeles/Orange County Area will be required. Occasional overnight travel outsed the area may also be necessary.

    Supervisory status
    Yes

    Promotion Potential
    7

  • Job family (Series)
    0326 Office Automation Clerical And Assistance

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  • Requirements
    Help Requirements Conditions of Employment
    • Must be a U.S Citizen as verified through E-Verify Program

    Qualifications
    All qualification and time-in-grade (if applicable) requirements must be met within 30 days of the closing date of this announcement.
    You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.
    Proficiency Requirements:

    You must be able to type at least 40 words per minute.

    Specialized Experience:
    In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-06 or equivalent level. Examples of specialized experience include performing a wide variety of office administration support functions; selecting the most appropriate office automation software (word processing, spreadsheet, and databases) to prepare reports, correspondence and spreadsheets; retrieving, manipulating and sorting electronic data; training or reviewing the work of other employees in the performance of clerical duties; providing support functions such as reviewing timekeeping and payroll for accuracy and to resolve discrepancies, organizing and managing office files, and maintaining office equipment and supplies; providing secretarial support such as maintaining a calendar and suspense of office work.

    Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    Performance Appraisal: If you are a current Federal employee, you must be rated fully successful or higher on your current performance rating to be eligible for promotion. You may be asked to provide a copy of your performance appraisal during the evaluation and selection process.
    Background Investigation:All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a critical/special sensitive position, you will be subject to a Single Scope Background Investigation (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret/Sensitive Compartmented Information (TS/SCI) level AND you will be subject to a random counterintelligence scope polygraph.
    Drug Testing: If you are given access to classified information, you will be subject to random drug testing.

    Education
    Substitution of Education for Specialized Experience: You may substitute one year of graduate level education which is directly related to the work of the position. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements.

    Additional information

    DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.

    Initial Probationary Period: You will be required to serve an initial probationary period of 2 years if one has not already been completed. You will be required to serve a supervisory/managerial probationary period of 1 year unless one has previously been completed.
    Interagency Career Transition Assistance Program (ICTAP): You must be well qualified for the position to receive special selection priority under the ICTAP. A qualified ICTAP eligible achieving a score of 85 or above will be considered "well qualified". For more information, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

    Veterans Employment Opportunities Act (VEOA): Veterans who are preference eligibles or who have been separated from the Armed Forces under honorable conditions after substantially completing an initial 3-year term (not less than 2 years and 11 months) may apply regardless of their current geographical location. Veterans must submit their DD-214, Certificate of Release or Discharge from Active Duty, to be considered under this authority.
    If you are unable to apply online, view the following link for information regarding Alternate Application .

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    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a numeric score based on the degree to which your background matches the knowledge, skills and abilities for the position listed below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your final score will be used to determine if you are among the best qualified candidates.
    Competencies:

    • Administration and Management
    • Attention to Detail
    • Communication
    • Office Automation


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    Background checks and security clearance

    Security clearance
    Other

  • Required Documents
    Help Required Documents

    You must provide a complete Application Package which includes:
    1. Résumé - Each period of Federal experience must reflect the grade level of the position and whether the assignment is permanent or temporary. Your resume must document your specialized experience at the next lower grade level.
    2. Assessment Questionnaire
    3. Other supporting documents
    a. Notification of Personnel Action for current or former federal employees - Unless you are a current permanent DCAA employee, please provide your most recent SF50 or the SF50 reflecting Career/Career-Conditional tenure and the highest grade held on a permanent basis.
    b. College Transcripts (if you are using education to substitute for specialized experience)
    c. Veterans Preference Documentation - DD-214 (member copy 4), Standard Form 15, VA Letter
    d. ICTAP - Agency notice
    e. Other documents identified in this announcement
    Your application submission must be complete, including all required documents, before you can be considered. You are responsible to verify in your Application Manager account that information and documents entered or uploaded are received, legible, and accurate.

    WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

    If you are relying on your education to meet qualification requirements:
    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Help Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    Help How to Apply

    To apply for this position, you must provide a complete Application Package. See required documents below.

    Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
    1. Follow the prompts to complete the assessment questionnaire and upload required documents.
    2. Please ensure you click the Submit My Answers button to submit your application.
    3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

    ?You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10240580

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    Agency contact information Angela Becker

    Phone
    (317) 212-7198
    Email
    [email protected]

    Address

    DCAA - WESTERN REGION
    8725 John J. Kingman Rd.
    Ft. Belvoir, VA
    US

    Learn more about this agency
    Next steps

    Once your application is received, you will receive an acknowledgement email. You will subsequently receive an email notice of your rating and whether you were referred to the hiring manager as best qualified. Qualified candidates eligible for non-competitive reassignment, repromotion, change to lower grade, transfer or reinstatement will also be referred. You may be contacted for an interview. You will be notified when the selection process is complete.

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  • Fair & Transparent
    Fair & Transparent
    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
    Equal Employment Opportunity Policy

    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
    • Equal Employment Opportunity (EEO) for federal employees & job applicants

    Read more Reasonable Accommodation Policy

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

    Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
    • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
    • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
    • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.


    You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

    Learn more about disability employment and reasonable accommodations or how to contact an agency.

    Read more Legal and regulatory guidance
    • Financial suitability
    • Social security number request
    • Privacy Act
    • Signature and false statements
    • Selective Service
    • New employee probationary period



This job originated on www.usajobs.gov . For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/502779200 . Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Company
Defense Contract Audit Agency
Posted
06/22/2018
Type
Full time
Location
Santa Ana, CA, US