Executive Assistant

Company Description

PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator support, strategic mentorship, and a robust network of industry partnerships to transform groundbreaking ideas into scalable, market-leading companies that solve real-world problems.

Role Description

This role requires more than calendar management. You'll work closely with the founders to enable high-quality decision-making, streamline daily operations, coordinate with internal and external stakeholders, and ensure the leadership team remains aligned, responsive, and effective. You'll be trusted with sensitive information, cross-functional coordination, and high-value communication, playing a critical role in maximizing leadership bandwidth across multiple ventures.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prioritize daily tasks and strategic commitments for the founding team.
• Track key action items, decisions, and follow-ups across multiple ventures.
• Prepare briefing notes, internal decks, and leadership documentation.
• Coordinate with internal teams and external stakeholders professionally.
• Draft, proofread, and manage executive communication and correspondence.
• Support confidential projects and assist with research or hiring tasks.
• Handle travel planning, reimbursements, and office-related logistics.
• Streamline executive workflows through process improvements and tools.
• Maintain discretion and professionalism in managing sensitive information.

Qualifications

• 2-3 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead to senior leadership in a fast-paced environment
• Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom)
• Excellent written and verbal communication in English; clear, concise, and professional
• Proven ability to manage time-sensitive workstreams with minimal supervision
• High emotional intelligence and interpersonal skills - calm, composed, and solutions-oriented

Preferred Backgrounds

• Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments
• Exposure to supporting founders, managing confidential assignments, or interacting with senior stakeholders
• Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership