Buyer   General Employee Responsibilities Comply with local, state, and federal guidelines and laws. Comply with Northeast State Community College and Tennessee Board of Regents policies, procedures, and guidelinesComply with SACSCOC (Southern Association of Colleges and Schools Commission on Colleges) standards and guidelinesPromote and maintain College and TBR Mission, Vision, and Values Promote and comply with Northeast State Community College SAFE Campus programs.Maintain digital calendar and archive annually on June 30. Provide supervisor with access to calendar and an archived copy of calendar for annual performance review.Seek efficiencies and continuous improvement in both position and personal growthLead/promote College and TBR initiatives as they relate to this office.In all duties assigned, show a commitment to quality, customer service, and Northeast State Community College:  to include students, College employees, and the community served by Northeast State.  Be an active and contributing part of the Northeast State TeamFollow professional code of conduct and ethics; maintain professional dress in compliance with expectations of the position.Complete other assignments as directed by supervisor/President. Utilize effective people skills in working with internal and external customers.   Specific Role and Responsibilities Provide good customer service while serving in the role as Buyer within the Purchasing Department.Manages all aspects of the Norcard (Visa procurement card) for all of the college's procurement card holders; reviews and approves monthly Visa statements, review and approve monthly Norcard Activity logs, request/distribute replacement cards, request cards for new budget managers and provide new employee orientation for new card holders and users.  Monitors employee resignations and cancels and closes out procurement cards for former employees.Create Professional Services contracts based on data provided by budget managers on the Request for Contract and Contract approval form.Develop and implement digital records management system for the purchasing department. Scan all contracts into the digital records management system and submit a fully executed copy of the contract(s) to the initiator(s).Review departmental purchase requisitions, for the procurement of supplies, materials, equipment, and services. Create necessary change orders for approved purchase orders.Interpret and communicate purchasing procedures to departments and vendors.Maintain records and create departmental reports.Work with departments and vendors on equipment repairs and return of damaged materials.As required, perform vendor ID searches in Banner for the college's requestors.Perform monthly review of outstanding purchase orders and work with vendors to expedite open orders. Set up new vendor profiles and create vendor identifications in the Banner operating system.  Update address changes for vendor profiles currently in the system.Create vendor profiles for TCAT-E Students to support receipt of TCAT-E Student Financial Checks.Complete other assignments as directed by supervision.     Requirements of the Position   Minimum Qualifications and Educational Requirements Education – Minimum of an Associates' degree from a regionally accredited institution.Experience – Purchasing and procurement experience is required to be fully qualified for this position. Behaviors / Abilities:  The Buyer's tasks require high periods of concentration, with high attention to detail and accuracy.Technology Skills:  MS Office skills, Word, Excel, Access; digital records management systems; general operating systems and data information systems   Preferred Skills A working knowledge of the Banner operating system, and possessing a working knowledge of the State of Tennessee and Tennessee Board of Regents procurement policies. The Buyer must possess the ability to communicate with internal and external customers relating to requisitions, purchase orders, contracts and other issues that may arise within the procurement process.     Compensation: $25,943 - $31,128 annual salary dependent on education and experience. Contract Type: Fiscal, Full-Time Regular Location of Position: Northeast State, 2425 Highway 75 Blountville, Tennessee, 37617 United States Application Deadline: May 6, 2018 Open Until Filled: No Requisition Number: req839 TO APPLY:  Buyer Keywords: Purchasing Agent, Location: Blountville, TN - 37617
Northeast State Community College
Full time
Blountville, Tennessee 37617, US