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Department Administrator - Integrative Biology and Physiology

POSITION DESCRIPTION:
Executes the mission and vision of the Department of Integrative Biology and Physiology and the Department Head by interfacing with internal and external stakeholders to ensure success and excellence in the areas of research, finance and education. Works closely with the Department Head on all department-related matters, which involves collaborating with MNPI Center Finance Director and MNPI Human Resources Manager to ensure proper administration of department budget, finances and human resources. Supervises the day-to-date operations of the department by resolving issues related to staffing, relationship with federal agencies, faculty committees, capital equipment and others. Supervises administrative staff in the areas of undergraduate education, graduate education and training grant. This is a hybrid role, spending some time on-site 3 - 4 days per week (with room for flexibility)

Specific responsibilities include:

45% Department Management, Program Administration & Development and Consulting
- Coordinates with the Department Head to execute strategic objectives, often related to sensitive and complicated topics, such as faculty funding/salary, and hiring
- Assists the Department Head in long-term planning and vision for the department, especially related to hiring, promotion and tenure, and efficient use of research space
- Interfaces with the Dean's leadership team and the Office of Faculty Affairs to manage the department's continuing faculty recruitment, promotion and tenure processes
- Analyzes processes to ensure efficacy and develop strategies for improvement that are presented to department leadership and faculty for feedback and implementation
- Works closely with staff in the areas of graduate education and faculty development by becoming familiar with collegiate and institutional policy to ensure high-functioning execution of research and education components of the department mission
- Assure quality communication between internal and external constituents
- Represent the department in management of the MNPI Administrative Center
- Lead and manage the faculty annual review process, compilation of promotion and tenure dossiers, and other faculty issues as they arise
- Assist the IBP Head with departmental correspondence including department-wide communications, reviews grant and publication communiques before being released, and investigates available resources that could aid the Department Head in communications and publications
- With administrative team, assist the IBP Head with scheduling, calendar and travel arrangements, interfacing with faculty and administrative colleagues both locally and nationally

25% Team Leadership and DEI - Inclusive Excellence
- Administer the Inclusive Excellence programs: AHA UPRIME program, IBP T32 training grant and IBP INPUT programs
- Supervises full time Civil Service staff (working titles: Education Coordinator and Researcher) to ensure the functionality of all areas of administrative support, notably those related to graduate education and faculty affairs (hiring, promotion, tenure, retirement, and development)
- Analyzes efficacy of administrative support and collaborates with the MNPI Administrative Center to ensure administrative needs are being met
- Collaborates with MNPI Administrative Center managers, including other department administrators, finance, grant, and HR managers, to create unified processes for central administrative issues that affect units larger than individual departments
- Sets goals for staff and encourages employee engagement through regular check-ins and team-building exercises
Partner with MNPI HR to resolve employee issues

10% Project and Risk Management
- Reorganizes research and education office space as needed; interfaces with FM, UCon, and RFSS to renovate space; works with faculty and building/compliance stakeholders to successfully place, relocate, and dispose of materials related to complex research programs
- Monitors and periodically audits capitalized equipment across tens of thousands of square feet of research space in buildings across campus
- Ensure department compliance with external and institutional policies and procedures

10% Financial and Department Oversight
- Partner with MNPI Finance Manager to ensure compliance with UM financial policies
- Advise Head as needed on streamlining of business model and operations
- Develop department processes to meet the needs of faculty researchers
- Writes annual appointment letters and works closely with the MNPI Finance Director and Department Head to ensure accurate accounting of department funds, especially related to faculty compensation (notably the "Z" salary component and non-sponsored return programs)

10% Special Projects
- Lead, manage and execute the annual Visscher Symposium and Cardiopalooza event
- Lead, manage and execute the publication of the InFocus Newsletter
- Lead, manage and execute the data collection and publication of the annual Medical School Basic Sciences SNAPSHOT
- Works closely with the Education Coordinators on the successful upkeep of the undergraduate and graduate program arm of the department, including monitoring activities related to recruitment and student retention
- Oversees the execution of annually recurring and ad hoc events and seeks opportunities to involve the department in events run by other departments

REQUIRED QUALIFICATIONS:
BA/BS plus at least 6 years of experience in executive administration, with some time spent supervising others
Demonstrated experience in team building, management, coaching and mentoring
Demonstrated experience managing schedules, providing direction and coordination for the implementation and support of internal and external constituents
Excellent written and verbal communication skills

PREFERRED QUALIFICATIONS:
Experience administering academic programs, grants, and contracts

The Department of Integrative Biology and Physiology's research centers on integrative systems biology of the heart and vasculature, including the close linkages among cardiovascular diseases and obesity, diabetes and metabolism at the whole animal level. The department is ideally positioned to bridge basic science discoveries to clinically relevant applications, spanning from academia to our neighbors in the biomedical industry.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call .

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).