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Administrative Assistant

Student Center Operations

Georgia State University

These are exciting times at the International Student Center. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Student Center is seeking (1) Administrative Assistant to join the already awesome team taking them to the next level of excellence!

WHAT MAKES The Student Center A GREAT PLACE?

* A flexible work environment

* Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

* A knowledge-sharing organization that works collaboratively with diverse partners.

* Professional development opportunity and mentorship

* A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

• Assists the HR Coordinator in the bi-annual evaluation process for the Administrative Office and HR Student Assistants and assists in the training and development of Student Assistants. Collaborates with the Training and Development Coordinator to determine training completion for all Student Center Student Assistants, collects semester evaluations from supervisors and calculates raise amounts according to training and evaluation criteria.


• At the direction of the HR Coordinator, this position disseminates university and Student Center announcements and policy information. Works with the HR Coordinator to determine Student Center deadlines for all HR functions to remain in compliance with university guidelines.


• Coordinates payroll processing to meet Central HR bi-weekly deadline. Assists with high priority situations such as missed paychecks, over-payments and underpayments of student and full-time employees. Aids in researching and auditing discrepancies including, running paycheck reports and verifying salary amounts.


• Updates databases for Affirmative Action, Atlanta Stipend Leaders, Perimeter Stipend Leaders, Contact Databases, Raises, and Affordable Care Act hours. Under the supervision of the HR Coordinator, the Admin Asst. maintains accurate physical and electronic personnel files for student and full-time staff. Updates internal policy manuals and training documents. Oversees cash handling for all administrative office transactions (student uniforms etc.). Attends Central HR trainings/meetings as needed.


• Supports the HR Coordinator with managing the student job application process. Represents the Student Center at Georgia State University job fairs. Oversees the on-boarding of new hire student staff to include scheduling new hire appointments and completion of new hire paperwork. Completes data entry for personnel actions. Communicates student employee start dates and clearance to work to supervisors and assists with payroll registrations when necessary.


• Perform other duties as assigned.

Minimum Hiring Qualifications:

Bachelor's degree; or a high school diploma or GED and four years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

Bachelor's Degree in business related field

Proficiency in Microsoft Office

Experience payroll processing

To be fully considered for this position all candidates must submit the following at the time of submission:

* A complete and accurate GSU application

* Resume

* Cover Letter (Recommended)

Three professional references requested.