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Posting Number S11528P Working Title Administrative Associate Department FACS-Community Food&Nutrit Ed About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information 8 am - 5 pm, Monday - Friday
Hours may vary some weeks Advertised Salary Commensurate with Experience Posting Date 01/22/2024 Open until filled Yes Closing Date Proposed Starting Date 02/18/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (). Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This position is needed to support the statewide operation of the Expanded Food and Nutrition Education Program (EFNEP). This individual will perform standard office duties (i.e., answer and dispatch phone calls, assist with: travel arrangements, equipment needs, budgetary issues, etc.). This individual is also responsible for ordering supplies for the program across the state of Georgia. In addition, this individual should become familiar with the curricula being used by the counties and understand the circumstances and locations of where the curricula is being taught. This position is needed to plan and facilitate the logistics for all EFNEP events and trainings (3-4 year). Knowledge, Skills, Abilities and/or Competencies

• Superior organizational skills.
• Excellent written and oral communication skills.
• Ability to work with teams and possess excellent interpersonal skills.
• Ability to work independently, research problems, systems and options, and communicate this information to wide audiences in a very fast-paced environment.
• Knowledge of UGA policies and procedures including travel, purchasing, etc.
• Proficient knowledge of Microsoft Outlook, Word, PowerPoint, and Excel.

Physical Demands Sitting for long periods of time. Lift 20 lbs. Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities

Duties/Responsibilities

• Provide oversight for the EFNEP ordering system.
  • Ordering supplies for over 40 county faculty and staff which are stored, shipped, and tracked from the State Office.
  • Research and compare items to be ordered, identify new products on the market, obtain quotes from numerous vendors and order items in UGAMart.
  • Maintains accurate files of proofs, quotes, invoices, and other documentation related to EFNEP orders.

• Maintains accurate list of EFNEP staff.
  • Responsible for initiating onboarding materials for new staff such as name tags, business cards, OneDrive access, and teaching supplies.
  • This includes an accurate email and FTE list at all times.

• Maintains OneDrive filing system for EFNEP County Faculty and Staff.

• Maintains EFNEP website with current staff and county list.
  • Posts and updates Partnering Agency of the Month.
  • Posts and updates EFNEP in the News when needed.

• Maintains accurate list of UGA/EFNEP Property for counties and State EFNEP offices.

Percentage of time 40 Duties/Responsibilities

• Maintains organized filing system and storage system for nutrition education curriculum and training materials.

• Compiles reports of supplies ordered, inventory, and other data as needed for EFNEP State Staff.

• Processes expense statements for electronic payment, ensuring and maintaining confidentiality of required information.
  • Reserves rental cars for state EFNEP programs staff and processes payment for rental cars for all EFNEP staff.

• Initiates and process payments for EFNEP purchasing and trainings.

• Follows FACS business office guidance in the development of EFNEP internal forms and general business procedures.

Percentage of time 20 Duties/Responsibilities

• Manages the EFNEP state office, serves as first point of contact for all county faculty and staff and the public by telephone, in person, and via electronic correspondence, resolving issues/needs independently whenever possible.

• Provides direct administrative support for grant funded EFNEP State Staff.

• Assists in the planning of special EFNEP projects.

• Arranges conference calls/zooms for meetings of EFNEP state staff as needed.

• Plans and implements administrative details and logistics for EFNEP staff trainings and conferences.

• Creates, types, formats, and prepares EFNEP publications, reports, conference programs, PowerPoint presentations and curriculum materials.

• Prepares briefings and supporting documents for all meetings and events, including briefing documents for internal and external speaking engagements.
  • Maintains agendas and meeting notes for state staff meetings and all EFNEP trainings.

Percentage of time 20 Duties/Responsibilities

• Manages the receipt of EFNEP programmatic data from county offices.
  • Tracks UPS envelopes for outbound delivery and inbound receipt.
    
    

• Manages the receipt and processing of EFNEP Partnership Agreements and Community.

• Collaborators for EFNEP programming at the county level.

• Maintains filing system by creating folders and labels for EFNEP data.
  • Files entered data.
    
    
• Organizes and tracks data for receipt, entry and filing when appropriate.

• Oversees records retention between fiscal years.

Percentage of time 15 Duties/Responsibilities Performs other duties as assigned by the EFNEP Associate Program Coordinator and EFNEP State Coordinator. Percentage of time 5