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Job Description

Job DescriptionTitle: Development Specialist
Location: Portland, OR, USA
Compensation: $50,096 to $63,710
Full Time / Part Time: Full Time

TITLE: Development Specialist

DEPARTMENT: DEVELOPMENT

REPORTS TO: Director of Development

RESPONSIBLE TO: VICE-PRESIDENT

CLASSIFICATION: EXEMPT, FULL-TIME

SALARY: $50,096 to $63,710

Cover Letter Requirements:

To be considered for this role, please submit a cover letter with your application that highlights the following:

• What aspects of our organization's mission resonate with you?
• How do you envision contributing to our Development Department's efforts to further this mission?

SCOPE:

A key member of the Development Department, the Development Specialist will deliver proactive, responsive support to the Director of Development, the Executive Director, and works closely with other colleagues across the organization to advance fundraising and strategic communication objectives. Manages key administrative functions related to donor relations, gift processing, database management, reporting, grants management, donor communications, and events management. Exercises discretion and judgement in providing high-level support to donors and in maintaining confidentiality regarding donor giving.

This is a great opportunity to gain a firm grounding in the principles guiding fundraising while working in an affirming, positive, and deeply respectful environment.

DUTIES AND RESPONSIBILITIES

Donor Relations: Responds to inquiries from members and donors, exercising judgement and discretion in providing exemplary customer service.

Gift Processing: Responsible for gift processing, including the data entry of monetary and non-monetary gifts, recording pledges, reviewing donor accounts for accuracy, and appropriate relationship recording. Works with internal staff to identify earmarked donations. Responsible for ensuring the timely preparation and mailing of donor acknowledgements, memorial/tribute letters, donor correspondence, thank you notes, and pledge statements. Maintains files and other documentation related to gift process acknowledgement.

Database Management: Maintains the accuracy and integrity of our donor database, including de-duplicating, by ensuring that all information is kept current and up to date. Troubleshoots database issues. Works closely with internal staff to support the ongoing reconciliation process between the departments. Uses the database to track and manage sponsorships, to track charitable sales, to administer corporate/foundation grant processes, and to track donor moves.

Reporting: Works with the Director of Development to produce revenue reports, gift reports, mailing lists, and donor lists. Assists in prospect research and wealth screening on existing and prospective donors to assist in building donor briefings on donor giving priorities and background.

Grants Management: Maintains files and documentation on application materials and reports. Assists in monitoring report deadlines and payment schedules.

Donor Communications: Assists in drafting and editing print and digital donor communications, including, but not limited to direct mail, website pages, donor acknowledgements, and e-blasts. Manages the distribution of e-communications and the mailing of print pieces, including direct mail. Works closely with the Director of Development and the Communications Manager to create digital and written materials for the League's social media accounts.

Events and Campaigns Management: Assists in planning and managing the logistics of the League's event series, third-party fundraising events, membership drives and members-only events.

Administrative Support: Demonstrates integrity and discretion in completing high-level tasks related to donor relations as directed by the Director of Development. Assists in departmental expense tracking. Assists in maintaining and creating SOPs for all processes outlined above.

Requirements

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's Degree in related field, required.

OR

• 3 Year's Professional Experience, required.

PLUS

• 1 year experience providing customer service and data management, required.
• Direct experience using CRM software, (i.e., Databank, Salesforce, Raiser's Edge, etc.)
• 1 year experience fundraising for a nonprofit organization, preferred.
• Demonstrated commitment to the UL's mission, preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Requires a minimum of one year's experience in nonprofit organizing, advocacy, or community-based organizations in a development capacity. Has the ability to communicate with donors and funders, and procure items needed for fundraising efforts.
• Strong interpersonal and communication skills as well as the ability to develop substantive and productive relationships with people of different religions, races, genders, sexual orientation, and other backgrounds.
• Ability to work effectively as part of a team. Strong contributor in team environments.
• Strong proactive problem-solving and critical thinking skills.
• Demonstrates a keen attention to detail, a commitment to follow-through, and the ability to remain calm under pressure while working in a fast-paced environment.
• The successful candidate must have the ability to work and meet deadlines in various settings, i.e., remote, work from home, group settings, and in the office depending on the demands of the work.
• Possesses strong planning skills, the ability to prioritize work appropriately, and the ability to manage and track multiple projects with self-direction, creativity, and flexibility.
• Strong working knowledge of general office equipment and computers. Adept with Microsoft Office products including Teams, Word, Excel, Outlook, Access, and preferably Publisher.
• Ability to do basic math, including addition, division, multiplication, and subtraction.

BENEFITS:

Within your first year of employment the Urban League of Portland is excited to offer the following benefits after 90 days of successful employment:

• 100% employer paid medical, dental and vision for qualifying employees and their additional dependents.
• 21 days of PTO in your first year
• 12 paid holidays
• Disability insurance
• Employee assistance program
• Life insurance

About the Urban League of Portland: Established in 1945, the Urban League of Portland is one of the oldest African American service, civil rights, and advocacy organizations in the region. We are part of a network of over 90 National Urban League Affiliates across the country and are recognized as one of the leading voices for African Americans and others in Oregon and Southwest Washington. We are a key coalition-builder amongst other organizations, and work extensively with both traditional and emerging groups, the faith-based community, businesses, and other organizations, including those serving immigrants and refugees. The Urban League of Portland's mission is to empower African Americans and others to achieve equality in education, employment, health, economic security, and quality of life. Our programs include a distinctive blend of direct services, organizing, outreach, and advocacy. We offer workforce services, community health services, summer youth programming, senior services, meaningful civic engagement opportunities, and powerful advocacy.

Equal Opportunity Statement: The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual.

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