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Scope of Position

The position serves as an Administrative Assistant to the Vice Chair of Clinical Operations for the Department of Radiation Oncology (DRO). Providing support and assistance to Vice Chair in maintaining and coordinating all phases of daily operation for the Department of Radiation Oncology (DRO).

Position Summary
The Administrative Assistant is responsible for assisting leadership (Director, Administrator, Managers) by performing various administrative and clerical functions. Administrative duties include but are not limited to: maintain calendars, schedules meetings via Microsoft Teams and Zoom, draft letters, open mail and prioritize meetings and appointments. Arranges travel and submits reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders primarily located in the new west campus ambulatory building. Must be able to adapt to new environments and maintain an organized workspace. The role will be a combination of administrative duties with some minor project management support during multiple construction phases of the west campus ambulatory building.

Minimum Qualifications
For Hire: CCS requirements; must have a high school diploma, proficient computer skills and experience in a relevant setting is highly desirable.
Preferred minimum years of relevant experience: 4-6 years; 2 years with Associate's degree

Career Roadmap

Function: Business amp; Planning

Sub-Function: Administrative Assistant

Career Band: Individual Contributor Technical

Career Level: T3