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Sr Executive Administrator.

Visa | Foster City, CA, US, 94420

Posted 4 hours ago


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Description

Maintain a highly productive partnership with the Chief of Staff and Sr. Executive Administrator for Global Data Office Operations, including but not limited to SVP international travel planning Oversee the necessary travel Visa, vaccination, and border/customs entry documents and requirements confirmed in advance Arrange catering and meal planning for individuals and groups Prepare support requests and triage to for the Chief Data Officer to arrive at a Visa office and have the necessary support for space, meetings, documents, meals, etc. Technical Support Rapid response and step-by-step instructions for technical support Liaise with Executive IT Anticipate needs and mitigate prior to issues arising or escalating Act as remote office manager, equipping Chief Data Officer’s remote office with supplies – as needed Communications & Administrative Management: Clear and ongoing, responsive communication with Chief Data Officer on relevant updates, obstacles faced, and developments with impacts and the solutions to overcome Take minutes and notes during a meeting, then holding those committed to action items accountable. Anticipate what information needs to be cascaded in a timely manner to the Chief’s Leadership Team or other key stakeholders Prepare and support of events Liaise with hosts, plan logistics and details in advance, during, and after event Records management and filing systems for historical reference and speedy retrieval Transpose handwritten notes into Word, Excel, and PowerPoint Gather, organize, and format materials in advance of meetings Use templates, formatting guidelines, and corporate standards Operate with internal compliance and internal policies Onboarding new direct reports to the Chief Data Officer and in the Global Data Office Update team organizational charts Draft basic correspondence letters of thanks and outreach Research, compose summaries, and prepare reports, advise and make recommendations Client Support Professional and reliably speedy responses to internal and external requests Discerning judgement and support for VIP guests and clients Hospitality, travel, and accommodation logistics Confidently manage contact information and details Contact names and coordinates Holiday message mailing list. This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs. Qualifications Basic Qualifications: • Minimum of 6 months of work experience or a Bachelor's Degree Preferred Qualifications: • 2 or more years of work experience • Strong track record of calendar and schedule management for senior executives in fast-paced growth environments Exceptionally organized with dedicated attention to detail and records management • Professional and diplomatic, with exceptional interpersonal skills • Confident sending internal communications to large groups and using Group Distribution Lists • Power user level skills for Outlook and PowerPoint. Working knowledge of Excel. • Fluent in budget management, quarterly deadlines, financial reporting and contract basics • Experience with internal audits and best practices • Strong verbal and written skills in English, in particular being clear and concise • Self-motivated, self-starter • Capable copy editor with excellent grammar and grasp of the English language • Able to problem-solve and independently overcome obstacles including last-minute changes • Able to meet tight deadlines and work under pressure Additional Information Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel 5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code. U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 72,900.00 to 103,050.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.