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Are you a dynamic administrative professional with a passion for providing exceptional administrative support? The Sacramento Area Council of Governments (SACOG) is currently seeking a qualified Administrative Assistant II to join our team in a hybrid capacity, combining remote work with in-office collaboration. This position will play a crucial role in providing high-level administrative support to human resources, payroll, and scheduling support to the transportation director. The Administrative Assistant II will demonstrate exceptional organizational skills, attention to detail, discretion, and the ability to handle confidential information with professionalism. This position is part of the Administrative Support Team, which provides a wide range of support to the agency. It is supervised by the Administrative Support Team Manager/HR Lead.  

As the Administrative Assistant II, you will play a vital role in supporting our organization?s success, leveraging your skills and expertise in a hybrid work environment. If you thrive in a dynamic setting and value flexibility, we invite you to join the administrative team and make a difference in our continued growth and innovation.  

Diversity at SACOG 

SACOG values diversity and believes that a range of backgrounds brings a variety of ideas, perspectives and experiences that contribute to an innovative and collaborative environment in which talents are fully utilized, uniqueness is valued, and SACOG?s objectives are met. SACOG is committed to building a culturally diverse workplace. We welcome individuals of all backgrounds, orientations, and identities.

In addition to being an organizational value, we also uphold equal opportunity under the law. SACOG is an Equal Opportunity Employer and is committed to compliance with all applicable laws providing equal employment opportunities. SACOG provides fair and equal opportunity for all with no discrimination because of race, creed, color, religion, ancestry, national origin, gender, physical disability, mental disability, medical condition, marital status, age, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. 

SACOG will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified individual who is an applicant or employee. 

Why join SACOG?  

Teamwork: 

• We work towards a shared vision while cultivating a workplace of collaboration, trust, and transparency. We create space for individual strengths and experiences to achieve more, together. 

Community: 

• We intentionally build an inclusive community where people can be themselves, share ideas, and pursue solutions. Together, we address challenges that are too big for any one person or group to solve on their own. 

Dedication: 

• We have the courage to tackle new challenges head on. We are driven by the opportunity to leave a lasting, positive impact on the region. We are committed to quality performance as we accomplish the agency?s goals. 

Innovation: 

• We strive for continuous improvement by reimagining the work and the way we do it. We use data and input to measure our progress, extract new insights, and elevate our work. This allows us to pave new paths into the future. 

  
  
  

Hybrid Position 

As an integral part of our organization, employees will provide support in a flexible work environment. This position will have the ability to telework one day per week.  

The remainder of the work week will be in-person. Employees are required to live within 200 miles of Sacramento. 

We support telework because it: 

• Enhances employee productivity, satisfaction, and ability to collaborate. 

• Improves recruitment and retention 

• Reduces greenhouse gas emission, vehicle miles travels (VMT), traffic and parking congestion, and air pollution 

Search Schedule 

Filing Deadline: May 24 

First Round Interviews: Week of June 10 

Second Round Interviews: Week of June 17 

Examples of Typical Job Functions:  

• Manage the transportation director?s calendars, appointments, and travel arrangements efficiently.  

• Coordinate meetings both in-person and virtually, ensuring seamless logistics and preparation.  

• Handle confidential information with discretion and integrity.  

• Draft and proofread emails, memos, and presentations, maintaining professionalism and clarity in all communications.  

• Maintain databases and spreadsheets to organize and track relevant information.  

• Anticipate and proactively address the needs of executives and teams.  

• Contribute ideas to administrative projects and events.  

• Assist payroll with inquiries related to benefits administration, including enrollment, changes, and inquiries.  

• Meeting room setup including audiovisual equipment, prepare any necessary materials to be available at meetings. 

• Maintaining confidentiality of all HR and payroll information.  

We know and appreciate that everyone brings their own talents to a job. If we could have it all, here?s what ideal candidate would look like to us: 

Desired Skills:

• Advanced Microsoft Office proficiency

• Excellent customer service

• Strong written and verbal communication

• Ability to exercise tact and discretion in the work environment

• Establish and maintain a variety of filing, record-keeping, and tracking systems

• Accuracy and attention to detail

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks

Minimum Qualifications: 

• Conscientious and able to meet deadlines

• Ability to communicate clearly and concisely, both orally and in writing

• Valid California driver?s license

• Knowledge of modern office practices, methods, and equipment related to work

Any combination of experience and training that would likely provide the required knowledge and abilities in qualifying.

• Equivalent to the completion of the twelfth (12th) grade 

• Three (3) years of increasingly responsible clerical, secretarial, or office support experience