Find Jobs

Position Summary:


The Administrative Secretary assists the administrative director with word processing spreadsheets and answering the telephone. Facilitates communication between the Arrow division and external agencies.

Qualifications:


EDUCATIONAL REQUIREMENTS
H.S. Diploma/GED

CERTIFICATION & LICENSURE REQUIREMENTS
None Specified

EXPERIENCE REQUIREMENTS
2 years Admin Secretary General - Administration or General - Office Manager

SKILLS AND KNOWLEDGE
Experience and proficient in Excel. Must also be familiar with Word and comfortable learning multiple other computer programs and office equipment including calculators and copy machines.

Essential Functions:

• Assists in coordinating meetings for the Director
• Assists in preparation and monitoring of budgets.
• Keeps records of all Arrow Ambulance and office staff.
• Maintains office and supplies for the Arrow division
• Provides routine office and clerical support to department staff, as appropriately delegated.
• Monitors, updates and creates policy and procedures
• Updates and keeps current internal web page(s)

• Assists in coding all bills for payment
• Completes all payroll records and trains all new employees in payroll system
• Sets up ride time and clinical hours for students at Arrow and the hospital ems
• Completes and submits all SVR stats and reports
• Tracks and submits infomation for Community Benefit report

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: .

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.