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Working Title: Operations and Engagement Coordinator

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: College of Visual and Performing Arts

Department: 100767 - Office of Creative Propulsion

Pay Rate: Maximum Starting

Specify Range or Amount: $39,900

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 05/23/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work:

General Information:

James Madison University's Office of Creative Propulsion (OCP) invites applications for a full-time Operations and Engagement Coordinator. OCP supports College of Visual and Performing Arts (CVPA) students and faculty in ideating, launching, and refining arts-based efforts that reimagine and disrupt traditional practices, stretch and break artistic boundaries, and promote more equitable and inclusive opportunities for meaningful arts engagement. CVPA believes that equity, access, and inclusion are moral imperatives and artistic obligations. Diversity-in stories we represent, students we serve, and audiences we engage-is vital to healthy and relevant contemporary arts and design practice. CVPA, therefore, welcomes diversity in all its forms. To learn more about CVPA, please visit

The OCP is a multi-faceted center for arts engagement made up of the following initiatives: interdisciplinary research support for students and faculty in CVPA; innovative cross-disciplinary courses; university and community arts research forums; arts impact reporting; community engaged arts programming; arts based research studies; and the Madison Art Collection Lisanby Museum. The office behaves as a bridge to support collaboration, transparency, and reporting across arts disciplines, across the university, with our regional community, and beyond, centering the value of the arts and collaboration as central to its mission. To learn more about OCP, please visit .

Duties and Responsibilities:

The Operations and Engagement Coordinator will contribute to OCP, CVPA, and JMU by:
*Coordinating, supporting, and working within existing and emerging OCP and CVPA community engagement initiatives (e.g., Centering the Arts Podcast, Interdisciplinary Research Forums and Panels, Research Speed Dating Events, the JMU ArtsMobile).
*Manages OCP's Roop Hall suite, its inventory, and/or any new spaces as an engaged site for multidisciplinary collaboration (e.g., visual exhibitions, lectures, journal/book clubs, Haynes Scholars collaboration).
*Serves as public-facing point of public contact for OCP (e.g., answer phone and greet visitors during business hours) and collaborates with OCP and CVPA faculty and staff to schedule events/meetings/classes, arrange furniture, order catering, and meet other needs associated with integrative arts efforts.
*Contributes to research and reporting on arts needs and impacts within the university, surrounding community, and region. Works with Executive Director to identify latest research on arts impacts and needs, OCP's own research in Harrisonburg, and collaborates on outputs.
*Supports identification and development of applications to external funding opportunities and corporate/foundation gifts to support OCP's work. Assists with research, writing, budget development, and editing associated with advancing successful proposals.
*Collaborates with OCP Executive Director, CVPA Director of Communications and Marketing, Office of Research and Scholarship, and University Communications and Marketing to highlight OCP accomplishments.
*Collaborates with OCP Graduate Assistants and OCP Executive Director to utilize learnings from the Harrisonburg Arts Needs Assessment (HANA) to guide future action.
*Manages and updates OCP website content (e.g., publishing stories, adding events to calendar) as needed, collaborating with student interns to oversee OCP social media.
*Collaborates with OCP's Executive Director to run the Arts Internship Program, which supports students in CVPA who receive training in Arts Administration tasks. Includes meeting with interns, organizing their tasks, communicating expectations, helping them track hours, and facilitating their training.
*Supports OCP's administrative needs in collaboration with CVPA fiscal technicians to manage OCP budget (e.g., budget outlook, reconciliation).
*Facilitates office purchases and serves as Fixed Assets Coordinator, maintaining all necessary trainings.
*Collaborates with CVPA faculty and staff to support college-wide initiatives.
*Maintains an awareness of the latest research in arts needs, values, and impacts in the region and beyond.
*Performs other duties as assigned.

Qualifications:

Required Qualifications
*Experience using Microsoft Office products (Word, PowerPoint, Excel).
*Excellent communication and interpersonal skills.
*Excellent writing skills.
*Demonstrated strong customer service skills.
*Demonstrated time management skills.
*Ability to take initiative and be independently productive.
*Strong organizational skills and attention to detail.
*Demonstrated commitment to inclusivity in the workplace.

Additional Considerations
*Professional experience in an arts-related discipline.
*Experience with community-based collaborations/partnerships.
*Experience with fiscal procedures.
*Grant writing experience.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.