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Job Description

UCSD Layoff from Career Appointment: Apply by 4/30/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 5/10/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This is a part-time 50% Career position.

The Program in Immunology is an inter-institutional program that brings together world renowned researchers from across UC San Diego and the La Jolla Institute with a shared interest in all aspects of host immunity. It will promote a free-standing graduate program, a seminar series, an annual meeting, seed grants for collaborative research projects, and applications for postdoctoral and predoctoral training grants. It will develop alliances with other innovative programs on campus and across the Torrey Pines Mesa such as the Microbiome Initiative.

Under supervision of the Faculty Director(s), the Immunology Program Coordinator will coordinate and administer the Program in Immunology at UC San Diego. The incumbent will manage all aspects of the Program's business affairs and provide comprehensive planning and support to the team of Directors and the Steering Committee. The Coordinator will provide oversight of the Program budget,and prepare reports as needed to be delivered to Executive Vice Chancellor, the Dean of the School of Medicine, and the President of the La Jolla Institute. This position will work in partnership with administrators in the School of Biological Sciences as appropriate.

The Coordinator will initiate and oversee branding and advertising the Program in Immunology through the creation and maintenance of a website and on-line, social media-inspired communication.

The Coordinator will coordinate the Program Seminar Series, including reaching out to faculty for nominations, tallying preferences, and organizing visits, including making travel plans, room reservations, and scheduling meetings.

The Coordinator will assist the Program Directors in the creation of, and application for, a specialization graduate program in immunology-including all required documentation, supporting materials, and other requirements.

The Coordinator will advertise the joint grants program as appropriate and coordinate the grant application and review process.

• Bachelor's Degree and two years of experience working in a higher education institution; or an equivalent combination or education and experience.

• Working knowledge of common organization- or research-specific and other computer application programs. Ability to research, gather, and organize information to produce concise reports using databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong oral and written communication skills. Demonstrated ability to compose independent correspondence, proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated high degree of professionalism and ability to exercise independent judgment in a dynamic, time-pressured environment.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

• Proficient in ability to multi-task with demanding timeframes. Demonstrated ability to focus, provide updates, and effectively manage time to meet deadlines when assigned a task.

• Working knowledge of applicable policy analysis techniques.

• Proven organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context. Recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and follow-through to assure goals are met.

• Skill and experience assessing the most efficient means of retrieving information and the skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services. Demonstrated ability to keep accurate, orderly files and records.

• Demonstrated experience working with little supervision, operating independently on multiple tasks, and determining priorities in a shifting environment with frequent interruptions.

• Demonstrated ability to organize events with national speakers, organizing venues, catering, equipment, etc. Demonstrated ability to make travel arrangements and process reimbursements.

• Proven ability to work efficiently as a team member and foster positive relationships with coworkers and clients.

• Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships.

• Working knowledge of accounting and mathematical skills needed to perform calculations using percentages and decimals, and ability to recognize errors and/or discrepancies and take administrative action to correct.

• Ability to be assertive and command attention to tasks that need to be completed by the Directors.

• Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, PowerPoint, and email programs.

• Ability to serve as a liaison. Promote a collaborative and positive work style, maintain confidentiality and exercise tact, poise, diplomacy and hospitality.

• Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.

• Familiarity with social media and the basics of web design. Knowledge of branding and advertising strategies.

• Overtime and weekends may be required.

• Background check required.

Pay Transparency Act

Annual Full Pay Range: $56,700 - $97,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $27.16 - $46.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:
For the University of California's Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Posted: 4/28/2024

Job Reference #: 129540

UCSD Layoff from Career Appointment: Apply by 4/30/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 5/10/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This is a part-time 50% Career position.

The Program in Immunology is an inter-institutional program that brings together world renowned researchers from across UC San Diego and the La Jolla Institute with a shared interest in all aspects of host immunity. It will promote a free-standing graduate program, a seminar series, an annual meeting, seed grants for collaborative research projects, and applications for postdoctoral and predoctoral training grants. It will develop alliances with other innovative programs on campus and across the Torrey Pines Mesa such as the Microbiome Initiative.

Under supervision of the Faculty Director(s), the Immunology Program Coordinator will coordinate and administer the Program in Immunology at UC San Diego. The incumbent will manage all aspects of the Program's business affairs and provide comprehensive planning and support to the team of Directors and the Steering Committee. The Coordinator will provide oversight of the Program budget,and prepare reports as needed to be delivered to Executive Vice Chancellor, the Dean of the School of Medicine, and the President of the La Jolla Institute. This position will work in partnership with administrators in the School of Biological Sciences as appropriate.

The Coordinator will initiate and oversee branding and advertising the Program in Immunology through the creation and maintenance of a website and on-line, social media-inspired communication.

The Coordinator will coordinate the Program Seminar Series, including reaching out to faculty for nominations, tallying preferences, and organizing visits, including making travel plans, room reservations, and scheduling meetings.

The Coordinator will assist the Program Directors in the creation of, and application for, a specialization graduate program in immunology-including all required documentation, supporting materials, and other requirements.

The Coordinator will advertise the joint grants program as appropriate and coordinate the grant application and review process.

• Bachelor's Degree and two years of experience working in a higher education institution; or an equivalent combination or education and experience.

• Working knowledge of common organization- or research-specific and other computer application programs. Ability to research, gather, and organize information to produce concise reports using databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong oral and written communication skills. Demonstrated ability to compose independent correspondence, proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated high degree of professionalism and ability to exercise independent judgment in a dynamic, time-pressured environment.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

• Proficient in ability to multi-task with demanding timeframes. Demonstrated ability to focus, provide updates, and effectively manage time to meet deadlines when assigned a task.

• Working knowledge of applicable policy analysis techniques.

• Proven organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context. Recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and follow-through to assure goals are met.

• Skill and experience assessing the most efficient means of retrieving information and the skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services. Demonstrated ability to keep accurate, orderly files and records.

• Demonstrated experience working with little supervision, operating independently on multiple tasks, and determining priorities in a shifting environment with frequent interruptions.

• Demonstrated ability to organize events with national speakers, organizing venues, catering, equipment, etc. Demonstrated ability to make travel arrangements and process reimbursements.

• Proven ability to work efficiently as a team member and foster positive relationships with coworkers and clients.

• Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships.

• Working knowledge of accounting and mathematical skills needed to perform calculations using percentages and decimals, and ability to recognize errors and/or discrepancies and take administrative action to correct.

• Ability to be assertive and command attention to tasks that need to be completed by the Directors.

• Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, PowerPoint, and email programs.

• Ability to serve as a liaison. Promote a collaborative and positive work style, maintain confidentiality and exercise tact, poise, diplomacy and hospitality.

• Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.

• Familiarity with social media and the basics of web design. Knowledge of branding and advertising strategies.

• Overtime and weekends may be required.

• Background check required.

Pay Transparency Act

Annual Full Pay Range: $56,700 - $97,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $27.16 - $46.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:
For the University of California's Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.