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Description
*_About Quirch Foods_*
In business for over 50 years, Quirch Foods is a global distributor and exporter of fresh and frozen food products with a unique focus on ethnic cultures. We service our customers from 5 distribution centers strategically located in the United States. We have consistently been ranked among the top 50 exporters in the US and are one of the largest importers of seafood. Our customers include independent grocers, chain supermarkets, foodservice distributors, cruise lines, restaurants and food processors/manufacturers. We have an extensive product list with over 8,000 SKU's and carry niche brands such as Panamei, Mambo and Chiquita along with national brands like Tyson, IBP, Excel, JBS, Iowa Premium, Smithfield, Dietz & Watson, along with many others. We are headquartered in Coral Gables, FL.
Quirch is a portfolio company of Palladium Equity Partners, a leading mid-market private equity fund based in New York City, which partnered with the Executive Team to capitalize on Quirch Foods’ record of excellence and to grow it decisively beyond its current business.
*_Position Summary:_*
Quirch Foods is seeking an experienced Administrative Assistant to join our team. The position is responsible for receiving and processing all invoices, payments, and documentation for all truck routes. This includes updating manifests, updating customer accounts, ensuring that all invoices are correct and counted for, and reconciling the day’s work.
*_Essential duties and Responsibilities:_*
· Handle cash, credit, or check transactions from our clients
· Ensure that invoices are stamped “paid” with amount and date
· Update cash payment spreadsheet to include past invoices paid cash, employee payments, and misc. payments
· Post customer checks received and maintain a postdated check list
· Scan and save checks into company software; archive scanned checks when required
· Verify and release accounts on hold as directed
· Releases route and provides payment and pickup instruction to drivers
· Prepare Brinks deposit books and update as necessary
· Work with CompuSafe and input/update records accordingly
· Identify and organize invoices into categories for easier access
· Follow up with any drivers and/or customers regarding any unsigned invoices
*_Qualifications and Requirements:_*
· Minimum 1-2 years of Administrative assistance experience required
· Excellent written and verbal communication abilities in both English and Spanish
· Excellent communication skills
· Solid understanding of Microsoft Office: Word, Excel, PowerPoint, Outlook
· Basic math skills and computer knowledge
· Knowledge in Excel - creating spreadsheets, pivot tables, formulas, etc.
· Ability to work within a team environment
· “Can Do” attitude
· Excellent organization skills
*_Benefits you will enjoy: _*
· Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan
· 401K savings Plan
· Paid Holidays
· Personal Time off
· Employee Discounts
_Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States._
Job Type: Full-time
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Application Question(s):
* What is your desired compensation?
Experience:
* Microsoft Office: 1 year (Required)
* Warehouse: 1 year (Preferred)
* Customer service: 1 year (Required)
Language:
* English (Required)
Work Location: In person
In business for over 50 years, Quirch Foods is a global distributor and exporter of fresh and frozen food products with a unique focus on ethnic cultures. We service our customers from 5 distribution centers strategically located in the United States. We have consistently been ranked among the top 50 exporters in the US and are one of the largest importers of seafood. Our customers include independent grocers, chain supermarkets, foodservice distributors, cruise lines, restaurants and food processors/manufacturers. We have an extensive product list with over 8,000 SKU's and carry niche brands such as Panamei, Mambo and Chiquita along with national brands like Tyson, IBP, Excel, JBS, Iowa Premium, Smithfield, Dietz & Watson, along with many others. We are headquartered in Coral Gables, FL.
Quirch is a portfolio company of Palladium Equity Partners, a leading mid-market private equity fund based in New York City, which partnered with the Executive Team to capitalize on Quirch Foods’ record of excellence and to grow it decisively beyond its current business.
*_Position Summary:_*
Quirch Foods is seeking an experienced Administrative Assistant to join our team. The position is responsible for receiving and processing all invoices, payments, and documentation for all truck routes. This includes updating manifests, updating customer accounts, ensuring that all invoices are correct and counted for, and reconciling the day’s work.
*_Essential duties and Responsibilities:_*
· Handle cash, credit, or check transactions from our clients
· Ensure that invoices are stamped “paid” with amount and date
· Update cash payment spreadsheet to include past invoices paid cash, employee payments, and misc. payments
· Post customer checks received and maintain a postdated check list
· Scan and save checks into company software; archive scanned checks when required
· Verify and release accounts on hold as directed
· Releases route and provides payment and pickup instruction to drivers
· Prepare Brinks deposit books and update as necessary
· Work with CompuSafe and input/update records accordingly
· Identify and organize invoices into categories for easier access
· Follow up with any drivers and/or customers regarding any unsigned invoices
*_Qualifications and Requirements:_*
· Minimum 1-2 years of Administrative assistance experience required
· Excellent written and verbal communication abilities in both English and Spanish
· Excellent communication skills
· Solid understanding of Microsoft Office: Word, Excel, PowerPoint, Outlook
· Basic math skills and computer knowledge
· Knowledge in Excel - creating spreadsheets, pivot tables, formulas, etc.
· Ability to work within a team environment
· “Can Do” attitude
· Excellent organization skills
*_Benefits you will enjoy: _*
· Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan
· 401K savings Plan
· Paid Holidays
· Personal Time off
· Employee Discounts
_Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States._
Job Type: Full-time
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Application Question(s):
* What is your desired compensation?
Experience:
* Microsoft Office: 1 year (Required)
* Warehouse: 1 year (Preferred)
* Customer service: 1 year (Required)
Language:
* English (Required)
Work Location: In person
