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POSITION OBJECTIVE

Working under general direction and independently, utilize PeopleSoft HCM to process adjustments required on employee pay sheets and during payroll processing for both mid-month and end-of-month paychecks. Verify the accuracy of documentation submitted for direct deposit submissions. Verify and process wage attachment orders. Verifying employees' work hours and payment(s) through the payroll system, issuing deductions, earnings, and other statements to employees, and updating payroll records regularly. Work with the university community to process and monitor the monthly general deductions and payments. Provide support for the payroll office.

ESSENTIAL FUNCTIONS

1. Payroll Banking, Direct Deposit Rejects, and Check Reissues: Receive and process all exception (variances from the self-service model) direct deposit authorization forms - accuracy is imperative. Assist employees and students with self-service processes in HCM and other payroll issues. Responsible for processing stop payments/ recalls for direct deposits and record keeping for stop payments processed. Submit the required paperwork for issuing check replacements via AP and coordinate the payment process. (20%)
2. Payroll Deductions/Adjustments: Responsible for receiving and inputting all payroll deductions as well as process and handling distribution for salary advances from Human Resources. Responsible for receiving and inputting of all payroll adjustments. These adjustments include but are not limited to: overtime, unpaid leave, parking fees, taxable fringe benefits, and charity contributions. (20%)
3. Payroll Wage Attachments: Receive data and document incoming wage attachments. Includes student loans, court deductions, support deductions, etc. Audit payroll records to determine any existing deductions and ensure the maximum deduction level has not been met. Maintain wage attachment screens and enter the amount to be deducted, begin and end dates, vendor number, and case or social security numbers. Ensure the integrity of the data. Process salary adjustments for wage attachments on a semi-monthly and monthly basis and verify deducted amounts on checks prior to distribution. Ensure the accuracy of the information submitted through accounts payable interface systems and coordinate vendor number use to process payments. Work with outside agencies on any payment issues. (15%)
4. Payroll Tax Payment and Filings: Monitor payrolls and ensure all payroll taxes are paid in a timely and accurately by retrieving ADP File and uploading them. Notify the Treasury to ensure cash is available for tax payments. Act as primary contact for all state or local tax issues and escalations. Back up the director for federal tax issues. (15%)
5. Support and Back up: Answer payroll line and answer/triage questions to the appropriate person. Assist with disbursing of department mail. Back up other support staff on an as-needed basis to ensure payroll processes efficiently and accurately. (20%)
6. Sick and Vacation Leave Adjustments: Responsible for receiving and inputting all sick and vacation leave forms that are submitted to payroll. Process vacation leave adjustments for employees who have received a payout due to termination. (5%)

NONESSENTIAL FUNCITONS

Perform other duties as assigned. (<5%)

CONTACTS

Department: Daily contact with departmental administrative and accounting staff.

University: Daily contact with faculty, staff, and department administrators to exchange information and resolve issues.

External: Monthly contact with courts and other regulatory organizations.

Students: Daily contact with students to exchange information and resolve payroll issues.

SUPERVISORY RESPONSIBILITIES

This position has no direct supervision of staff employees. May train students or temporary help.

QUALIFICAITONS

Experience: 4 to 5 years of related experience required; experience in payroll administration preferred.

Education: High school education required

REQUIRED SKILLS

1. Ability to use mathematics to solve problems.
2. Attention to detail, good organizational skills, and time management.
3. Excellent communication skills: Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. Being able to listen and assess the situation - knowing when to escalate an issue.
4. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Ability to manage one's own time. Ability to work under pressure and manage deadlines while attending to detail. Must be able to produce accurate work with a minimum of supervision and direction on assigned tasks. Good organizational skills. Process improvement focus.
5. Ability to work independently and as a team member. Must be able to work harmoniously with - individuals internal and external to the department and the university. Must be able to deal with problem situations in a courteous, professional manner.
6. Ability to meet consistent attendance.
7. Ability to interact with colleagues, supervisors, and customers face to face.
8. Ability to operate 10-key calculators, perform calculations accurately, and produce documents that can be distributed.
9. Proficient with computers and software. Must be able to utilize Microsoft Office products.
10. Experience with ERP systems is a plus.

WORKING CONDITIONS

General office environment. The employee will perform repetitive motions using a computer mouse and keyboard to type.

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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