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Description
General Description:
The Procurement Specialist is responsible for completing assigned duties to ensure procured materials are ordered within proper lead times, and within proper order quantities while maintaining acceptable inventory levels. The Procurement Specialist does this by maintaining and updating planning tools used as procurement data to assist in best procurement practices and utilizing computer systems to generate vendor purchase orders. The Procurement Specialist will also be responsible for working with vendors to confirm due dates, quantities on orders, as well as any known delays. The Procurement Specialist will be responsible for submitting and receiving paperwork to AP for payment upon delivery. The Procurement Specialist completes these functions to support the manufacture of dairy-related products.
Job Responsibilities:
Responsible for achieving assigned goals in procurement, safety, quality, performance, and cost.
Responsible for complying with GMPs, SOPs, corporate and/or plant policies, rules, and regulations.
Aids and supports all areas in the production/sales teams as assigned by the Supervisor/Manager regarding material due dates, materials on order, etc.
Responsible for updating and maintaining planning tools used in daily procurement duties.
Responsible for analyzing and identifying current inventory levels, and placing orders with vendors as procurement needs dictate, maintaining optimal inventory levels to ensure supply to operations.
Adheres to best procurement practices by identifying order quantities, adhering to lead times, identifying increased needs, and working with carriers regarding material pickup and delivery.
Responsible for utilizing computer systems to generate purchase orders and submit purchase orders with vendors via set submittal procedures with each vendor.
Maintains vendor files and updates data as needed (examples pricing, order quantities, reorder set point.)
Responsible for the procurement of targeted materials as required or requested, including raw materials (Sucrose, Canola Oil, etc.)
Ensure accurate record keeping and document control of associated documents to the Procurement Specialist role, communicate with AP to ensure proper timely payment of invoices, and perform assigned data entry duties.
Communicate with the Supervisor/Manager on any potential or existing issues that could affect plant production (delayed deliveries, vendor delays, inventory errors, etc.)
Works safely and reports safety concerns promptly to their Supervisor/Manager and takes corrective actions as necessary to ensure a safe environment.
Ensures work areas are sanitary and strictly adhere to sanitation practices.
Communicates effectively between shifts and other departments.
All other duties as assigned by the Supervisor/Manager.
Essential Knowledge, and Skills:
Ability to apply basic to complex mathematical concepts such as adding, counting, subtracting, multiplying, dividing, and knowledge of weights and measures, to sufficiently handle job tasks.
Understand and respond appropriately to basic to complex employee, vendor, and customer inquiries.
Read, write, and communicate using the English language sufficiently to perform job functions (Other preferences will be given for special language skills when there is a business need).
Knowledge of the company's mission, purpose, goals, and your role in achieving each of them.
Ability to operate facility equipment as required in assigned area.
Satisfactorily complete all company training requirements.
Ability to interpret company documents and literature and UPC/code information.
Education/Experience:
Minimum of an associate's degree or bachelor's degree in Procurement, Entrepreneurship, or Supply Chain Management.
Certifications in procurement desired.
Strong knowledge of the industry and market conditions required.
Performance Standards:
Responsible for reporting to work at scheduled times and communicating tardiness and absences with the assigned Supervisor/Manager before the occurrence.
Responsible for reporting to work in a condition to work.
Responsible for being well-groomed and dressed in business- and position-appropriate attire at all times including ensuring compliance with GMP dress code standards.
Comply with performance criteria, and standards of conduct as contained in company policy, employment procedures, and responsibilities as described in the company handbook.
Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern.
Responsible for completing all assigned tasks and responsibilities as assigned.
Demonstrates flexible and efficient time management and ability to prioritize workload.
Work Schedule:
Requires morning, afternoon, and overnight availability any day of the week based on assigned shifts.
Specialists may be required to work on weekends or holidays.
Requests to be scheduled off for a specific day require advance notification and approval by the Supervisor/Manager.
Salaried: Generally scheduled for 40-45 hours; more hours may be required based on the needs of the business.
Environmental Concerns:
Normally protected from weather and temperature changes, possible exposure to hot cold wet, humid, or windy weather conditions does exist.
May be subject to exposure to ingredients used in the manufacture of food products including allergens.
May be subject to exposure to chemicals involved in the manufacture and sanitation of a food processing facility.
Physical Job Requirements:
Ability to move throughout all areas of the facility including but not limited to office, production, and warehouse environments. Including the outside perimeter of the building.
Able to wear all necessary personal protective equipment to perform job functions.
Stand and/or sit continuously and perform job functions for a full shift with a meal break.
Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and move items weighing up to 50 pounds without assistance and move objects exceeding 50 pounds with reasonable accommodations.
Visual acuity corrected to perform job functions.
Work Location:
Lafayette, NY
The wage range for this role considers the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Byrne, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000 to $84,000.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
The Procurement Specialist is responsible for completing assigned duties to ensure procured materials are ordered within proper lead times, and within proper order quantities while maintaining acceptable inventory levels. The Procurement Specialist does this by maintaining and updating planning tools used as procurement data to assist in best procurement practices and utilizing computer systems to generate vendor purchase orders. The Procurement Specialist will also be responsible for working with vendors to confirm due dates, quantities on orders, as well as any known delays. The Procurement Specialist will be responsible for submitting and receiving paperwork to AP for payment upon delivery. The Procurement Specialist completes these functions to support the manufacture of dairy-related products.
Job Responsibilities:
Responsible for achieving assigned goals in procurement, safety, quality, performance, and cost.
Responsible for complying with GMPs, SOPs, corporate and/or plant policies, rules, and regulations.
Aids and supports all areas in the production/sales teams as assigned by the Supervisor/Manager regarding material due dates, materials on order, etc.
Responsible for updating and maintaining planning tools used in daily procurement duties.
Responsible for analyzing and identifying current inventory levels, and placing orders with vendors as procurement needs dictate, maintaining optimal inventory levels to ensure supply to operations.
Adheres to best procurement practices by identifying order quantities, adhering to lead times, identifying increased needs, and working with carriers regarding material pickup and delivery.
Responsible for utilizing computer systems to generate purchase orders and submit purchase orders with vendors via set submittal procedures with each vendor.
Maintains vendor files and updates data as needed (examples pricing, order quantities, reorder set point.)
Responsible for the procurement of targeted materials as required or requested, including raw materials (Sucrose, Canola Oil, etc.)
Ensure accurate record keeping and document control of associated documents to the Procurement Specialist role, communicate with AP to ensure proper timely payment of invoices, and perform assigned data entry duties.
Communicate with the Supervisor/Manager on any potential or existing issues that could affect plant production (delayed deliveries, vendor delays, inventory errors, etc.)
Works safely and reports safety concerns promptly to their Supervisor/Manager and takes corrective actions as necessary to ensure a safe environment.
Ensures work areas are sanitary and strictly adhere to sanitation practices.
Communicates effectively between shifts and other departments.
All other duties as assigned by the Supervisor/Manager.
Essential Knowledge, and Skills:
Ability to apply basic to complex mathematical concepts such as adding, counting, subtracting, multiplying, dividing, and knowledge of weights and measures, to sufficiently handle job tasks.
Understand and respond appropriately to basic to complex employee, vendor, and customer inquiries.
Read, write, and communicate using the English language sufficiently to perform job functions (Other preferences will be given for special language skills when there is a business need).
Knowledge of the company's mission, purpose, goals, and your role in achieving each of them.
Ability to operate facility equipment as required in assigned area.
Satisfactorily complete all company training requirements.
Ability to interpret company documents and literature and UPC/code information.
Education/Experience:
Minimum of an associate's degree or bachelor's degree in Procurement, Entrepreneurship, or Supply Chain Management.
Certifications in procurement desired.
Strong knowledge of the industry and market conditions required.
Performance Standards:
Responsible for reporting to work at scheduled times and communicating tardiness and absences with the assigned Supervisor/Manager before the occurrence.
Responsible for reporting to work in a condition to work.
Responsible for being well-groomed and dressed in business- and position-appropriate attire at all times including ensuring compliance with GMP dress code standards.
Comply with performance criteria, and standards of conduct as contained in company policy, employment procedures, and responsibilities as described in the company handbook.
Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern.
Responsible for completing all assigned tasks and responsibilities as assigned.
Demonstrates flexible and efficient time management and ability to prioritize workload.
Work Schedule:
Requires morning, afternoon, and overnight availability any day of the week based on assigned shifts.
Specialists may be required to work on weekends or holidays.
Requests to be scheduled off for a specific day require advance notification and approval by the Supervisor/Manager.
Salaried: Generally scheduled for 40-45 hours; more hours may be required based on the needs of the business.
Environmental Concerns:
Normally protected from weather and temperature changes, possible exposure to hot cold wet, humid, or windy weather conditions does exist.
May be subject to exposure to ingredients used in the manufacture of food products including allergens.
May be subject to exposure to chemicals involved in the manufacture and sanitation of a food processing facility.
Physical Job Requirements:
Ability to move throughout all areas of the facility including but not limited to office, production, and warehouse environments. Including the outside perimeter of the building.
Able to wear all necessary personal protective equipment to perform job functions.
Stand and/or sit continuously and perform job functions for a full shift with a meal break.
Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and move items weighing up to 50 pounds without assistance and move objects exceeding 50 pounds with reasonable accommodations.
Visual acuity corrected to perform job functions.
Work Location:
Lafayette, NY
The wage range for this role considers the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Byrne, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000 to $84,000.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
