Posted 25 minutes ago
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Description
We are looking for an Executive Assistant to provide support to the Chief Corporate Development Officer and Corporate Development Team. This person provides a wide range of administrative support tasks and works both independently and within a team environment.
This individual will bring strong organization skills and a proactive attitude. He/she will need to manage ambiguity and multiple priorities. The utmost discretion is imperative, as this role will be privy to sensitive and confidential information.
Who We Are
Since 2006, 23andMe's mission has been to help people access, understand, and benefit from the human genome. We are a group of passionate individuals pushing the boundaries of what's possible to help turn genetic insight into better health and personal understanding.
What You'll Do
Executive Support
Extensive scheduling, calendar coordination, managing complex and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business. Practice sound judgment in prioritizing the Executive's time.
Manage, prepare and submit expense reports for the Chief Corporate Development Officer.
Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner.
Act as the single point of contact driving and organizing all outside events and offsites for the Corporate Development organization.
Support all logistics and planning related to in-person prospect meetings and conferences.
Support data room management: Organize documents, Route documents for leadership and legal sign-off, manage access.
Identify opportunities to streamline efforts and improve processes (e.g. budget coordination, hiring).
Demonstrate the utmost professionalism when working with external organizations.
Maintain compliance with all company policies and procedures.
Perform other related duties as assigned.
Meeting Preparation
Prepare template slide decks and briefing materials for selected external and internal meetings. Briefing materials include attendee bios, background on external companies and surfacing the relevant key points for each meeting.
Take notes, record meeting minutes, capture key dialog, themes, outcomes and action items at selected internal and external meetings.
Competitive Intelligence Research
Conduct ad hoc research and synthesis, such as pulling together summaries on a topic or competitive intelligence. Regularly collaborate with cross-functional Administrative team members and provide backup for vacation/illness.
What You'll Bring
5-6 years of administrative experience; experience supporting a C-Suite Executive a plus; scientific or finance background a plus.
Excellent calendar management and proactive planning skills
Ability to maintain confidentiality when working with highly sensitive information
Demonstrate good judgment and excellent attention to detail while working effectively with minimal direction
Strong organizational skills, business acumen, and timely follow-through
Exceptional written and verbal communication skills
Exemplary interpersonal skills, including relationship development, trust building and the ability to display tact, courtesy, and a high level of professionalism in all situations
Takes initiative, regularly identifies process improvements and ways to streamline complex efforts
Ability to recognize and anticipate problems before they manifest / mitigate with appropriate remedies and follow-up as needed
Possess a "can do" attitude and comfortable operating as part of a greater team of administrative assistants that support one another
Ability to remain calm under pressure and balance multiple priorities in an ever changing environment
Ability to research topics and effectively synthesize information.
Advanced knowledge of computer programs and Google Docs; highly adept at using technology for efficiency and efficacy
Able to work in a hybrid capacity - onsite Tues - Thurs in our Sunnyvale, CA office
Strongly Preferred
Experience or strong interest in healthcare / biopharma industry
Prior experience in a start-up or small company environment
About Us
23andMe, headquartered in Sunnyvale, CA, is a leading consumer genetics and research company. Founded in 2006, the company's mission is to help people access, understand, and benefit from the human genome. 23andMe has pioneered direct access to genetic information as the only company with multiple FDA authorizations for genetic health risk reports. The company has created the world's largest crowdsourced platform for genetic research, with 80 percent of its customers electing to participate. The platform also powers the 23andMe Therapeutics group, currently pursuing drug discovery programs rooted in human genetics across a spectrum of disease areas, including oncology, respiratory, and cardiovascular diseases, in addition to other therapeutic areas. More information is available at
At 23andMe, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at . 23andMe will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
Please note: 23andMe does not accept agency resumes and we are not responsible for any fees related to unsolicited resumes. Thank you.
This individual will bring strong organization skills and a proactive attitude. He/she will need to manage ambiguity and multiple priorities. The utmost discretion is imperative, as this role will be privy to sensitive and confidential information.
Who We Are
Since 2006, 23andMe's mission has been to help people access, understand, and benefit from the human genome. We are a group of passionate individuals pushing the boundaries of what's possible to help turn genetic insight into better health and personal understanding.
What You'll Do
Executive Support
Extensive scheduling, calendar coordination, managing complex and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business. Practice sound judgment in prioritizing the Executive's time.
Manage, prepare and submit expense reports for the Chief Corporate Development Officer.
Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner.
Act as the single point of contact driving and organizing all outside events and offsites for the Corporate Development organization.
Support all logistics and planning related to in-person prospect meetings and conferences.
Support data room management: Organize documents, Route documents for leadership and legal sign-off, manage access.
Identify opportunities to streamline efforts and improve processes (e.g. budget coordination, hiring).
Demonstrate the utmost professionalism when working with external organizations.
Maintain compliance with all company policies and procedures.
Perform other related duties as assigned.
Meeting Preparation
Prepare template slide decks and briefing materials for selected external and internal meetings. Briefing materials include attendee bios, background on external companies and surfacing the relevant key points for each meeting.
Take notes, record meeting minutes, capture key dialog, themes, outcomes and action items at selected internal and external meetings.
Competitive Intelligence Research
Conduct ad hoc research and synthesis, such as pulling together summaries on a topic or competitive intelligence. Regularly collaborate with cross-functional Administrative team members and provide backup for vacation/illness.
What You'll Bring
5-6 years of administrative experience; experience supporting a C-Suite Executive a plus; scientific or finance background a plus.
Excellent calendar management and proactive planning skills
Ability to maintain confidentiality when working with highly sensitive information
Demonstrate good judgment and excellent attention to detail while working effectively with minimal direction
Strong organizational skills, business acumen, and timely follow-through
Exceptional written and verbal communication skills
Exemplary interpersonal skills, including relationship development, trust building and the ability to display tact, courtesy, and a high level of professionalism in all situations
Takes initiative, regularly identifies process improvements and ways to streamline complex efforts
Ability to recognize and anticipate problems before they manifest / mitigate with appropriate remedies and follow-up as needed
Possess a "can do" attitude and comfortable operating as part of a greater team of administrative assistants that support one another
Ability to remain calm under pressure and balance multiple priorities in an ever changing environment
Ability to research topics and effectively synthesize information.
Advanced knowledge of computer programs and Google Docs; highly adept at using technology for efficiency and efficacy
Able to work in a hybrid capacity - onsite Tues - Thurs in our Sunnyvale, CA office
Strongly Preferred
Experience or strong interest in healthcare / biopharma industry
Prior experience in a start-up or small company environment
About Us
23andMe, headquartered in Sunnyvale, CA, is a leading consumer genetics and research company. Founded in 2006, the company's mission is to help people access, understand, and benefit from the human genome. 23andMe has pioneered direct access to genetic information as the only company with multiple FDA authorizations for genetic health risk reports. The company has created the world's largest crowdsourced platform for genetic research, with 80 percent of its customers electing to participate. The platform also powers the 23andMe Therapeutics group, currently pursuing drug discovery programs rooted in human genetics across a spectrum of disease areas, including oncology, respiratory, and cardiovascular diseases, in addition to other therapeutic areas. More information is available at
At 23andMe, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at . 23andMe will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
Please note: 23andMe does not accept agency resumes and we are not responsible for any fees related to unsolicited resumes. Thank you.
