Find Jobs

Join East Bay Municipal Utility District's (EBMUD's) dynamic legal team as a Litigation Secretary. The Litigation Secretary will, under general direction, perform a variety of difficult and complex legal secretarial and clerical duties pertaining to litigation, including confidential employment law administrative proceedings, in the Office of General Counsel (OGC). The work requires a highly organized and detailed-oriented individual who has a thorough knowledge of litigation procedures and practices, as well as the ability to effectively handle multiple assignments, schedules, and related tasks. The Litigation Secretary must effectively communicate and interact with a varied audience including attorneys, administrative agencies, court personnel, the general public, outside law firms, and other EBMUD staff members. Competitive candidates will demonstrate experience and ability to work in a team environment.

The Litigation Secretary will do the following:

* Prepare for filing with court a variety of pleadings and legal documents from copy, forms, or oral instructions, incorporating information from other sources as necessary.

* Compose and prepare correspondence, reports, legal papers, pleadings and other documents with accuracy from oral or written instructions, or brief notes.

* Maintain calendars to ensure that judicial and other adjudicatory deadlines are met.

* Arrange and schedule appearances, hearings, and meetings, including litigation-related meetings.

* Respond to inquiries from the public or EBMUD personnel with appropriate judgment, discretion, and professional courtesy.

* Obtain and relay factual information from other EBMUD offices, courts, agencies and law firms to litigators related to matters at issue in litigation.

* Maintain records and logs required to manage large volumes of documents involved in litigation; maintain files of electronic and paper documents and records relating to inactive or closed litigation.

* Organize documents in preparation for discovery responses and requests for preparation of an administrative record.

* Research and obtain necessary information and reference materials from court personnel, law library, and computer databases; check citations; keep up to date with rules of court for all forums in which EBMUD may appear.

* Be proficient in MS Office, including MS Teams, Word, Excel, Outlook, OneDrive, Adobe Acrobat, and other automated or computer-based work management systems and applications, with minimal training, in the course of work.

* Perform other related duties and responsibilities as required.

The most competitive candidates will have the following:

Working knowledge of:

* Legal terminology and form, phraseology, correct English usage, and typical legal office operations and practices, rules of civil procedure, rules of court, and other applicable procedural rules for state and federal courts and administrative forums.

* Standard office practices including filing, indexing, and office equipment operation.

Skill in:

* Keyboard entry at a rate of 50 words per minute on a personal computer from printed copy and

keying accurately from rough draft copy and voice recordings.

* Composing routine pleadings and discovery and other legal documents and correspondence from brief oral or written instructions.

* Managing and tracking large volumes of documents, using legal document management software when needed with minimal training.

Ability to:

* Learn and apply new procedural rules adopted by courts and administrative forums.

* Work independently.

* Work effectively on a number of cases and tasks at one time maintaining attention to relative priority and significance despite frequent interruptions.

* Complete work under pressure and time deadlines.

* Establish and maintain effective working relationships with other EBMUD and court personnel, the public including witnesses, and staff for opposing counsel.

* Operate a variety of standard office equipment used in a modern law office.

* Read materials in print and on the computer; communicate in person, on the telephone, through electronic means, and in writing; physical capacity to sit or stand for prolonged periods of time.

Flexible/hybrid work from home schedule may be available for some positions in this job classification.

The salary range is $9,436 per month increasing to $9,908, $10,403, and $10,923 after 6, 18, and 30 months, respectively.

EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity (including transgender status), gender expression, marital or registered domestic partnership status, age for individuals age forty or older, national origin, ancestry, disability (mental or physical), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy (including childbirth, lactation or related medical condition), pregnancy disability leave status, domestic violence victim status, political affiliation, and other categories protected by federal, state and/or local laws.

Typical means of acquiring this knowledge and these skills and abilities required to assume the full range of duties of this position include:

1. Completion of the 12th grade or its equivalent.

2. Two years of journey level legal secretarial experience working with litigation.

3. Physical characteristics to perform the critical and important duties of the job.

4. Willingness to work overtime as needed.

Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at

1. Submit a completed EBMUD application and the required supplemental question responses online at by 4:30 p.m., Friday, May 17, 2024. Only application materials submitted online during the filing period will be accepted.

2. Candidates must achieve a passing score on each test part in order to advance to the next step in the selection process.

3. All qualified applications and supplemental responses will be competitively evaluated, with those candidates receiving a passing score to be invited to a panel interview tentatively scheduled for June 2024.

4. Successful candidates will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 to 24 months.

5. The probation period for this position is 12 months. For those holding civil service status the probation period is 6 months.

6. All employment offers are conditional, pending the results of a Live Scan background screening. All selected finalists must participate in the Live Scan background screening process to remain in consideration for EBMUD employment.

As the first step in the selection process, responses to the supplemental questions must be submitted online with the regular EBMUD application. Please provide thorough, accurate descriptions of assignments you have personally performed. Should you respond with comments such as "see application" or "see resume" instead of addressing the questions directly, your application may not be considered.