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Center for Teaching and Learning Administrative Coordinator

Amherst Campus
Part Time
JR5056

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

The Amherst College Center for Teaching and Learning (CTL) seeks an experienced and thoughtful administrative coordinator to join our small, dedicated, and passionate team. The Center for Teaching and Learning Administrative Coordinator is a part-time, casual position with no benefits, starting at $27/hour. The work of the CTL is primarily faculty-facing, but directly impacts and increasingly involves students, and we do our work in collaboration with staff across the College. Given that Amherst College has one of the most diverse student bodies amongst liberal arts colleges across the country and our students have broad reaching impacts on their communities and our world, we are committed to supporting student, faculty, and staff initiatives for building an equitable and inclusive learning environment.

The Center for Teaching and Learning (CTL) Administrative Coordinator is a year-round, in-person position that supports the administration of the CTL. They ensure the efficient operation of the office by serving as a first point of contact, managing daily business, maintaining the budget as well as CTL resources and records. The administrative coordinator facilitates smooth administration of the Center by collaborating with other offices, scheduling business, and supporting CTL staff. This person manages all logistics of programming and events and maintains public facing analog and digital resources on teaching and learning. The administrative coordinator is a public face of the Center for Teaching and Learning and should convey CTL priorities through fostering a respectful, inclusive, and welcoming environment.

Summary of Responsibilities:

Administrative Support

• Manage CTL calendars, including scheduling meetings and events
  
• Provide information about the CTL in response to inquiries
  
• Coordinate travel arrangements and itineraries for CTL staff and outside speakers
  
• Provide administrative support for recruitment and hiring of CTL staff, including professional staff and student workers
  
• Prepare and send correspondence, tracking and following up as needed
  
• Enter data, such as program feedback and evaluations, and log project activity for assessment and reporting
  
• Take meeting notes, tracking and following up on action items
  
• Provide additional administrative support to the Director and other CTL staff
  

Events and Programs

• Coordinate logistics and provide administrative support on all aspects of planning and implementing large and small events and programs
  
• Coordinate communication with all stakeholders, including event and program participants
  
• Prepare program attendee lists, name tags, invitations and other relevant documents and supplies needed
  
• Prepare, disseminate and collect pre- and post-surveys, tracking and following up on action items
  

CTL Support

• Create and maintain a filing system for both electronic and paper records
  
• Manage the CTL budget and prepare budget reports for the director and controller's office
  
• Process reimbursements and invoices for payment
  
• Supervise student workers
  
• Manage an inventory of supplies including making purchases as needed
  
• Maintain and update the CTL website
  
• Maintain and update teaching and learning resources, including collections of books and handouts, as well as online databases of exercises, assignments, syllabi, ideas, etc.
  
• Provide support in formatting and publishing key communications channels such as the monthly CTL newsletter, resource guides and handouts, mailings and flyers, online blog posts and images, and social media updates as needed
  

Qualifications:

Required

• Associate's Degree
  
• 4 years of administrative experience
  
• Equivalent combination of education/experience in lieu of minimum education and related experience; High School Diploma plus 4 years of related experience
  
• Strong written and verbal communication, interpersonal and customer service skills
  
• Demonstrated high level of attention to detail, organizational and time management skills
  
• Accuracy and attention to detail
  
• Experience with web content and social media platforms, and analog and digital formatting and distribution of public relations materials such as mail chimp and adobe creative suite
  
• Proficient in Microsoft Office including Word and Excel, Adobe Acrobat and Google Suite, and ability to learn and utilize new software
  
• Ability to take initiative, and work independently and collaboratively
  
• Commitment to diversity, equity, and inclusion
  

Preferred

• 5+ years of administrative experience
  
• Experience working in a higher education setting
  

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Application Instructions:

Interested candidates are asked to submit a resume and cover letter online at .

The application process will give you two options for submitting your materials: "assisted" and "manual." We encourage you to use the assisted option, but do not worry about reviewing or revising any of the information populated in each field. The CTL team will be reviewing the uploaded resumes and cover letters and will not be using any of the information populated within the fields of the application system. Additionally, we expect that each applicant will directly address DEI in their cover letter and so please feel free to state, "Included in my materials" in the field which requests you to describe how you will contribute to the College's efforts in this area. Please be sure to upload all requested documents in the first step of the application process. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled. Priority will be given to applicants who submit their materials by June 3rd, with the goal of scheduling in-person interviews June 10th and 11th. We look forward to reviewing your materials. If you have any questions about the application process or the position, please reach out to .

(Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen)


To apply, visit


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