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Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is supportive and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit:

This position is responsible for supporting alumni and donor events, programming, constituent outreach, data management, and reporting.

• Alumni and Donor Events and Programming: Coordinate and execute webinars. Coordinate assigned board task forces and event volunteers. Manage board meeting RSVPs and attendee lists. Prepare board collateral materials (nametags, binders, handouts, presentation slides, event signage, etc.). Provide onsite support at alumni and donor events. Hire, train, and supervise student workers to assist with alumni office operations. Manage students' day-to-day workload. Oversee students' administrative activities in LinkedIn.
• Constituent Communications: Create and execute board communications (email, new member letters and welcome packets, meeting packets, signage, etc.). Create and execute student emails. Create event registration pages and email invitations for MBA Reunion and the Alumni Orientation in coordination with DER Marketing Manager. Source and coordinate student acknowledgement tokens. Update the alumni relations website in coordination with DER Marketing Manager. Respond daily to inquiries in the office email inboxes (Alumni, MBA Alumni, BBA Advisory Board, and MBA Advisory Board).
• Database Management and Reporting: In VIP Direct, Eloqua, Excel, Cognos and Outlook List Serves where applicable: Maintain accuracy of data and coding for board rosters and chapter directory. Update alumni data. Troubleshoot constituent issues. Produce alumni lists and reports.

• Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions or five years of administrative experience.
• Demonstrated ability to multi-task, work under pressure and meet deadlines.
• Ability to work efficiently with minimal supervision.
• Self-starter and self-reliant and ability to work both independently and as part of a team.
• Demonstrated proficiency in organizing and recording data.
• Excellent interpersonal, verbal, and written communications skills.
• Strong attention to detail and demonstrated organizational and analytical skills.
• Experience using Microsoft Office.
• Regular and punctual attendance required.
• Commitment to providing excellent customer service.
• Experience composing correspondence and other written materials.
• Relevant education and experience may be substituted as appropriate.

• Bachelor's degree and more than five years of administrative experience.
• Experience working in a fast-paced environment.
• Experience working in an academic institution of higher learning.
• Experience coordinating and administering day to day operations of a program, project or office.
• Experience in alumni affairs.
• Experience with developing and maintaining databases, spreadsheets, and record keeping.
• Experience in maintaining web pages.
• Experience using web applications.
• Experience working with University of Texas rules, policies, procedures, and event planning

$49,000 - $50,000 + depending on qualifications

• Repetitive use of a keyboard at a workstation in a cubicle environment.
• Some evening and weekend hours may be required during peak periods and special events.
• This position is Austin, TX-based and is eligible for occasional telework and flexible scheduling.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.