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This role presents an enticing compensation package, including a competitive salary, yearly bonus prospects, merit-based raise opportunities, and a comprehensive benefits plan. The plan encompasses employer-sponsored health insurance, dental coverage, life insurance provision, nine paid holidays, paid time off (PTO), and a 401(k) retirement plan with employer contribution matching.

Position Responsibilities:

• Receive, screen, and process all incoming calls and messages for managers and staff.
• Greet clients and represent the company in a friendly, positive manner.
• Maintain equipment repair log.
• Monitor the distribution of customer equipment and parts.
• Code vendor invoices and packing slips.
• Collect work orders from technicians.
• Review all work orders and provide pricing according to contracts and price agreements.
• Assist in annual inventory reconciliation and counting.
• Assist and coordinate customer billing.
• Reconcile petty cash monthly.
• Monitor technicians' time entry daily and process bi-weekly.
• Prepare complex data and summarize it through spreadsheets, graphs, reports, and other documentation.
• Perform miscellaneous typing, word processing, filing, and order tracking for the branch manager.
• Undertake other assigned duties.

Physical Requirements: This role requires the ability to lift and carry packages weighing up to 15 lbs. as they arrive. Candidates must also stand and walk occasionally during the day while carrying the packages to other locations in the office.

Qualifications:

• This position requires the skills and knowledge typically obtained through successful completion of a high school degree. An associate's degree or some college/business courses are preferred.
• Requires a minimum of 3+ years of related experience, preferably in an administrative capacity with progressive responsibility.
• Must demonstrate strong interpersonal skills when greeting customers in person and on the telephone. Must speak clearly and professionally.
• Must type a minimum of 55 words per minute.
• Requires strong computer skills, including creating various reports and complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel and Word. Experience with Microsoft Dynamics AX is also preferred.
• Effective communicator, both written and oral.
• Must be detail-oriented, very organized, and a proactive problem-solver.
• Must be able to work under pressure and meet tight deadlines.
• The ability to be self-motivating is a necessity.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.