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Description
Posting Details
Posting Details
Posting Number
S12012P
Working Title
TBO Team Lead - Team 4
Department
Terry-Business Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Monday through Friday 8:00 am - 5:00 pm
Advertised Salary
$55,000-$65,000 + commensurate with experience
Posting Date
04/30/2024
Open until filled
Yes
Closing Date
Proposed Starting Date
06/01/2024
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().
Position Information
Classification Title
Business Operations Professional
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The Terry Business Office Team Lead oversees and coordinates fiscal operations for assigned departments and units. The position has supervisory responsibility and serves as liaison between other Terry teams to facilitate effective workflow and operations. This role will focus on the departments and units under Certificate Programs, Student Enhancement, Centers. This includes Entrepreneurship, Institute of Leadership Advancement (ILA), Music Business, Undergraduate Programs, Student Services, Diversity, Executive Education, and Selig Center for Economic Growth.
This position reports to the Terry Business Office under the leadership and supervision of the Administrative Financial Director. This role will receive guidance from the Department/Unit Heads to ensure faculty, staff, and departmental needs are met. Knowledge, Skills, Abilities and/or Competencies * Strategic vision and operational knowledge, and the ability to remain flexible and adaptable, revising strategies as needed Independent decision-making ability.
* Effective interpersonal, communication, and analytic skills.
* Ability to develop and manage key relationships and create networks of people to accomplish objectives.
* Commitment to issues of diversity and the ability to work effectively with a wide range of constituencies in a diverse community.
* Ability to gather data, compile information, and prepare reports, investigate and analyze information to draw conclusions, perform complex tasks and to prioritize multiple projects, make administrative/procedural decisions and judgments. Ability to apply advanced techniques in spreadsheet, database, online, and presentation software. Physical Demands Working in a standard office environment. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Prepares and administers all departmental accounts and budgets-this includes monitoring and reviewing all expenditures for funding, reporting, and policy compliance, performing analyses, processing requisitions, and providing projections.
* Participates as a critical member of departments senior administration team.
* Assists Department/Units Heads in the preparation of the annual departmental budget; monitors spending rates and adjusts fund allocations in consultation of the Department/Unit Heads; oversees year-end closing.
* Oversee daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensures accuracy and availability of funding and compliance with the standard accounting and audit procedures - including independent review of departmental purchasing card transactions.
* Oversee all department grant closeouts in conjunction with the College's Contracts and Grants group.
* Analyzes budget expenditures for compliance with approved budget, research problems and handles accordingly.
* Ensures proper internal controls are in place for all applicable administrative functions.
* Serves as liaison between the assigned department/units and the Terry College of Business business staff as well as other central University units. Percentage of time 60 Duties/Responsibilities Supervises assigned staff; assigns work and special projects; monitors workload and productivity; evaluates performance and makes recommendations; promotes staff training and development; provides assistance in analyzing and resolving complex issues.
* Assists, resolves, and reviews fiscal related matters with department budgetary units via email, webinar, & phone conferences with extended campus personnel.
* Works with Administrative specialist and team members in day-to-day operations of department/units.
* Coordinates and facilitates feedback from Department/Unit Heads of assigned units. Percentage of time 20 Duties/Responsibilities Assists Terry College of Business Administrative Financial Director with special projects and initiatives to improve business operation.
* Provides interim support to other Terry departments and units when directed by supervisor as needed for vacancies and personnel changes. Percentage of time 10 Duties/Responsibilities Advises departmental staff and faculty on changes in financial policies and procedures.
* Collaborates with Terry HR and Terry Payroll Team to support the management of human resources related activities.
* Engages regularly in professional development opportunities.
* Performs miscellaneous job-related duties as assigned. Percentage of time 10
This position reports to the Terry Business Office under the leadership and supervision of the Administrative Financial Director. This role will receive guidance from the Department/Unit Heads to ensure faculty, staff, and departmental needs are met. Knowledge, Skills, Abilities and/or Competencies * Strategic vision and operational knowledge, and the ability to remain flexible and adaptable, revising strategies as needed Independent decision-making ability.
* Effective interpersonal, communication, and analytic skills.
* Ability to develop and manage key relationships and create networks of people to accomplish objectives.
* Commitment to issues of diversity and the ability to work effectively with a wide range of constituencies in a diverse community.
* Ability to gather data, compile information, and prepare reports, investigate and analyze information to draw conclusions, perform complex tasks and to prioritize multiple projects, make administrative/procedural decisions and judgments. Ability to apply advanced techniques in spreadsheet, database, online, and presentation software. Physical Demands Working in a standard office environment. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Prepares and administers all departmental accounts and budgets-this includes monitoring and reviewing all expenditures for funding, reporting, and policy compliance, performing analyses, processing requisitions, and providing projections.
* Participates as a critical member of departments senior administration team.
* Assists Department/Units Heads in the preparation of the annual departmental budget; monitors spending rates and adjusts fund allocations in consultation of the Department/Unit Heads; oversees year-end closing.
* Oversee daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensures accuracy and availability of funding and compliance with the standard accounting and audit procedures - including independent review of departmental purchasing card transactions.
* Oversee all department grant closeouts in conjunction with the College's Contracts and Grants group.
* Analyzes budget expenditures for compliance with approved budget, research problems and handles accordingly.
* Ensures proper internal controls are in place for all applicable administrative functions.
* Serves as liaison between the assigned department/units and the Terry College of Business business staff as well as other central University units. Percentage of time 60 Duties/Responsibilities Supervises assigned staff; assigns work and special projects; monitors workload and productivity; evaluates performance and makes recommendations; promotes staff training and development; provides assistance in analyzing and resolving complex issues.
* Assists, resolves, and reviews fiscal related matters with department budgetary units via email, webinar, & phone conferences with extended campus personnel.
* Works with Administrative specialist and team members in day-to-day operations of department/units.
* Coordinates and facilitates feedback from Department/Unit Heads of assigned units. Percentage of time 20 Duties/Responsibilities Assists Terry College of Business Administrative Financial Director with special projects and initiatives to improve business operation.
* Provides interim support to other Terry departments and units when directed by supervisor as needed for vacancies and personnel changes. Percentage of time 10 Duties/Responsibilities Advises departmental staff and faculty on changes in financial policies and procedures.
* Collaborates with Terry HR and Terry Payroll Team to support the management of human resources related activities.
* Engages regularly in professional development opportunities.
* Performs miscellaneous job-related duties as assigned. Percentage of time 10
