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We are seeking a Business Office Assistant to join our team! The Business Office Assistant assists in the day-to-day accounting functions of the facility in accordance with current standards, guidelines and regulations.

Schedule: Sunday through Thursday

Business Office Assistant/Receptionist Requirements

Fully vaccinated against COVID-19 including booster
One year experience in an administrative position
Experience in accounts receivable with knowledge of Medicare/Medicaid regulations and private insurance helpful but not required
Professional appearance and demeanor is a requirement for this position

Primary Business Office Assistant Responsibilities

Complies with the facility’s attendance policy requiring regular, reliable, and punctual attendance
Reconciles monthly petty cash and submit request for replenishment of petty cash
Verifies and processes billing of Insurance for facility
Maintains documentation
Files paperwork as needed
Other duties may be assigned

Other suggested, but not required, skills

Knowledge of long-term care patient needs
Requires mental maturity to deal with fast-paced work environment
Must be able to cope with mental and emotional stress related to working with persons who are ill, disabled, elderly and/or emotionally upset, and/or memory impaired
Being bi-lingual in any language is helpful but not required
Understanding of State Notices. Assures mandated notices are posted.
Maintains and reconciles Resident Trust Account per Business Office policy.
This position is a part of the 3-step deposit posting system: posting cash to account, processing deposits through check verification system, or taking cash to bank.
Processes and enters charge information into database.
Verifies insurance benefits, assists with referrals, and obtains authorization.
Familiarity with TARS system and Medi-Cal billing.
Initiate insurance eligibility for patients.
Interacts with HMOs regarding billing and follow-up.
May participate in receivables and/or payables depending on facility.
Assists with answering phones.
May be part of the collections process, including writing letter and making phone calls.

PAY SCALE: $18 - $20 / Hour

Depending on a number of factors, including, but not limited to location, regularly scheduled work shift, knowledge, skills, experience, and expertise.

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