Posted 18 minutes ago
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Description
TC Transcontinental Packaging - Executive Assistant/Office Manager Create value at TC Transcontinental.At TC Transcontinental, we've got it made, and that's because of the expertise of our team. We are currently looking for a full-time executive assistant and office manager to support SVPs (Senior Vice President's) and provide clerical and administrative support to the Chicago office. We have been driving innovation since 1976. With over 8,000 employees and 41 production sites, TC Transcontinental is a leader in the packaging and printing industry, as well as the top French-language educational publishing group in North America. It is a company that takes care of its teams and where employees support each other. At TC Transcontinental, we lead the industry by cultivating a sense of belonging for all.When benefits really help you live better.
- Group insurance (including health, life, disability, dental and travel insurance)
- Paid paternity leave and educational reimbursement
- Immediately vested 401k with company match
- Supplier discounts on various products
- Regular full-time position
- Participatory management
- Maintaining SVP's calendar and engagements
- Schedule meetings on behalf of SVP, send out agenda and other pre-work materials as needed to participants.
- Provide support with maintaining files and managing email correspondence.
- Undertake the designated administrative duties such as booking of rooms and venues for meetings and arrange catering as needed.
- Gather expenses and file expense reports using Concur expense management system.
- Make travel plans and provide necessary support to schedule flights, hotels, etc.
- Format information for internal and external communication - memos, emails, presentations, reports.
- Maintain TC's internal communication site, The Corner.
- Managing information flow in a timely and accurate manner
- Act as an office manager by keeping up with office supply inventory of the Corporate Chicago office.
- Involved in emergency response planning for Chicago office
- Provide a high level of professional and confidential support.
- Perform other related duties as assigned.
- Travel up to 10% for meetings, as needed.
- High school diploma or GED required, Associate's degree in Business Administration or related field preferred.
- At least three years of related experience
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines and work independently.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
- Proficiency with Microsoft Outlook, Excel, PowerPoint and Word with the ability to learn new or updated software.
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