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Job Description

This application will be given every consideration, but its receipt does not guarantee that the applicant will be employed. Each question should be answered in a complete, accurate and legible manner as no action can be taken on this application until all questions have been answered.

Successfully completed applications will be passed on to the appropriate hiring manager(s) for review.

We are seeking a highly skilled individual to join our team as an Office Coordinator. In this role, you will play a crucial role in creating a positive first impression and ensuring the smooth flow of communication to clients, customers, employees, and visitors. The ideal candidate will possess excellent customer service skills, attention to detail, and multitasking ability.

Pay Scale: 22.00-26.00

Responsibilities:

• Welcoming clients, guests, and employees with a friendly and professional demeanor, and directing them to the appropriate person or department
• Managing incoming calls, taking messages, and transferring calls to the appropriate individuals
• Coordinating meetings, appointments, and conference room bookings for staff and clients
• Sorting and distributing incoming mail; preparing outgoing mail/FedEx, UPS, and courier packages
• Entering and updating data in spreadsheets, databases, and other software programs as needed
• Monitoring and ordering office supplies, ensuring that necessary materials are always available while coordinating with supply vendors
• Managing calendars and scheduling meetings
• Providing administrative support for special projects or events as needed
• Handling sensitive information and maintaining confidentiality regarding company and employee matters
• Keeping the reception/meeting spaces/ pre-function/kitchen area clean and organized, creating a positive first impression for visitors
• Being flexible and adaptable to handle unexpected tasks or changes in priorities
• Issue purchase orders to project teams/shop

Why Landmark?

• Competitive compensation and benefits package
• Off early on Fridays!!!
  
• Unparalleled career growth and development opportunities (We want to see you grow with us!)
• Exciting and challenging projects
• Unprecedented career longevity (Average tenure of 10+ years!)

PM22

Qualifications:

• Associate degree strongly preferred or 3+ years of experience working as an Administrative Assistant or similar role
• Proficient in Microsoft Excel, Word, and Outlook
• Excellent organizational skills and the ability to handle multiple tasks efficiently
• Ability to communicate well both verbally and in writing
• Ability to lift 50 lbs. occasionally

Landmark Construction Company, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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