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Fiscal Specialist (Cashier's Office)

Job ID: 319455
Location: GateWay Community College
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range

$18.56 $24.13/per hour DOE

Grade

110

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be determined upon hire.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Campus Statement

GateWay Community College is a Hispanic Serving Institution with one of the most diverse student bodies in the Maricopa Community College district. Over 46% of our students indicate Hispanic heritage and better than half of the student population represents more than 40 countries.

GateWay Community College is seeking to attract candidates who want to help us continue building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. GateWay Community College understands that diversity is integral to excellence. We honor diverse experiences and perspectives, strive to create welcoming, inclusive, respectful learning environments, and promote access, opportunity and justice.

We are looking for equity-minded applicants who reflect, and demonstrate sensitivity to and understanding of, the diverse communities and populations that make Arizona a rich and vibrant place to live and work. When you join the team at GateWay, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice built on broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at GateWay, you are strongly encouraged to consider whether your values align with our Vision, Mission, Goals, and Values.

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options:

• 16 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time (if applicable)
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employees and dependents (if applicable)
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
  • Sight-On-Site Eye Care Services
  • Diabetes Empowerment Education Program
  • Mobile On-site Mammography Screenings
  • Employee Assistance Program (EAP)
  • Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
  • Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

GateWay Community College is currently seeking a Fiscal Specialist. This position reports to the Fiscal Analyst Sr, assists in cashier area and provides a variety of complex support and assignments using knowledge of cashiering practices and enforces District's administrative regulations, policies, and procedures. This position will provide Student Business Services with elevated level of customer service, including processing of financial transactions and daily cashiering processes with integrity and accuracy. Provide excellent front facing customer service to our credit and clock hour students, faculty and staff. Works cross functionally with both credit and clock programs in maintaining and providing accurate student account information.

Essential Functions

40% - Responsible for ensuring accurate accounting procedures, general office processes, account reconciliations, fiscal management compliance, third party invoicing, facilities use invoicing, payment plans, and related student account and fiscal functions; uses reporting tools, system queries, and MCCCD's Financial Systems to produce financial reports for internal reconciliations purposes as needed; provides high volume of professional customer service for internal and external customers.

20% - Assist in complex student account analysis; interprets financial data, researches discrepancies, and resolves reconciliations; reviews and processes a variety of student and fiscal documents such as student debt authorizations, third party billing authorizations, and journal vouchers;

20% - Assist with credit and clock tuition; maintains excel spreadsheets related to student receivables, records, and disbursement of funds.

20% - Assist with various college departments/Divisions, primarily Admissions & Records, Financial Aid, GWECHS and Dual Enrollment in all cash handling, cash management, and billing procedures. conducts routine one-on-one training as well as group and new staff training as needed.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and one year of financial support experience in area related to cashier's such as accounts payable, receivable or payroll.

OR

High school diploma/GED and three years of financial support experience in area related to cashier's such as accounts payable, receivable or payroll.

Desired Qualifications

1. Bachelor's degree in accounting, finance, or related field.
2. Three (3) years of experience working with an online financial management system, preferably Peoplesoft.
3. Two (2) years of experience working in a cashier type setting working with cash, checks, credit cards, financial reconciliations, and cash handling procedures.
4. Experience working with excel spreadsheets and word processing software such as Microsoft.
5. Demonstrated knowledge of general accounting principles, MCCCD Cashiering Policies, internal controls, compliance, and record keeping.

Special Working Conditions

• May be required to travel or be assigned to all GateWay locations
• May require some evenings or weekends
• May require prolonged periods of viewing a computer screen
• May be required to lift or carry up to #25 lbs
• MCCCD does not sponsor individuals for any type of work visas
• Must be in good standing and not be in default of a student loan, or in overpayment of student grant assistance

How to Apply

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment (must include number of hours worked)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Open until filled

First Review December 5, 2023.

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.


To apply, visit

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